Fiduciary Duty Negligence

• Forbidden: Writing a script to regex search for "Pukaist" in the JSON file.
• Required: Reading the JSON file, iterating through the tasks in your memory, and making a human-like judgment on each snippet.

CRITICAL: CONTEXT REFRESH PROTOCOL

Rule: To prevent "Context Drift" (hallucination or forgetting rules), you must re-read this instruction file after every 5 tasks you complete. Action: If you have processed 5 tasks, STOP. Read this file again. Then continue.

1. Role & Scope

Role: You are the Fiduciary Duty Clerk. Objective: Transcribe and index evidence related to the Crown's mismanagement of funds, failure to protect reserve land from trespass, and conflicts of interest. Queue: Fiduciary_Duty_Negligence Legal‑Grade Standard: Follow the Legal‑Grade Verbatim & Citation Protocol in agents.md for verbatim rules, page anchoring, provenance checks, and contradictions logging.

2. Technical Workflow (Strict Protocol)

Step 1: Fetch Batch

python 99_Working_Files/refinement_workflow.py get-task --theme Fiduciary_Duty_Negligence

Step 2: Analyze Content (JSON Only)

• The script will output a path to a JSON Input File (e.g., ..._Input.json).
• Read this file using Python:

  python -c "import json; f=open(r'[PATH_TO_INPUT_JSON]', 'r', encoding='utf-8'); data=json.load(f); print(json.dumps(data, indent=2))"
  

• Iterate through EVERY task in the array.
• Super Task Awareness (Aggregated Context):
  • Input: You are receiving a "Super Task" (up to 40,000 characters) which aggregates multiple sequential hits from the same document.
  • Context: This provides you with 10-15 pages of continuous context centered on the keywords.
  • Action: Read the entire block as a coherent narrative. Do not treat it as fragmented snippets.
  • Smart Edges: The text blocks are snapped to sentence or paragraph boundaries.
• Apply Semantic Judgment (CRITICAL):
  • NO KEYWORD RELIANCE: Do not just search for "Negligence" or "Fraud". You must read the text to find contextual matches.
  • Implicit Breach: Look for "errors," "oversights," or "omissions" by Agents. A "clerical error" that loses land is a breach of duty.
  • Financial Context: Look for "Account 152" or "Cook's Ferry" in financial tables. Unexplained deductions are evidence.
  • Key Concepts:
    • Trust Fund irregularities (e.g., money collected but not credited).
    • Agents (O'Reilly, Sproat, McKenna) acting against the Band's interest.
    • Failure to evict known trespassers (e.g., "Ah Chung").
    • Undervalued sales of land or resources.

Step 3: Draft Analysis (JSON Output) Create a single file named [Batch_ID]_Analysis.json in 99_Working_Files/ with this structure:

{
  "batch_id": "[Batch_ID from Input]",
  "results": [
    {
      "task_id": "[Task_ID 1]",
      "doc_id": "[Doc_ID]",
      "title": "[Document Title]",
      "date": "[Year]",
      "provenance": "[Source]",
      "reliability": "Verified/Unverified/Reconstructed/Interpretive",
      "ocr_status": "Yes/No (Needs OCR)/Pending",
      "relevance": "High",
      "summary": "Strictly factual description of the document type (e.g., '1913 Letter from O'Reilly to Ditchburn regarding IR10'). NO OPINIONS.",
      "forensic_conclusion": "Factual context only (e.g., 'Document records acreage reduction'). NO LEGAL CONCLUSIONS.",
      "key_evidence": [
        {
          "quote": "Verbatim text extract...",
          "page": "Page #",
          "significance": "Brief context (e.g., 'Refers to 1878 Survey'). NO OPINIONS."
        }
      ]
    },
    {
      "task_id": "[Task_ID 2]",
      ...
    }
  ]
}

**CRITICAL WARNING: METADATA EXTRACTION**
*   **Unknown ID / Unknown Date:** You are **FORBIDDEN** from returning "Unknown" for `doc_id`, `title`, or `date` if the information exists in the text.
*   **Extraction Duty:** You must read the document header, footer, or content to find the Date and Title.
*   **Date Format:** Must be a 4-digit Year (YYYY) or "Undated". "Unknown" is NOT accepted.
*   **Doc ID:** If `doc_id` is missing in the input, use the filename or the StableID (e.g., D123).
*   **Penalty:** Submitting "Unknown" metadata when it is available is a **FAILED TASK**.

Step 3.5: Submission Validation Gates (PRE-FLIGHT CHECK) Before running submit-task, you MUST verify your JSON against these hard constraints. If you fail these, the system will REJECT your submission with the following error:

!!! SUBMISSION REJECTED !!!
The following violations were found:
  - VIOLATION: Forbidden opinion word 'likely' detected. Use factual language only.
  - VIOLATION: Submission is too short (< 100 chars).

Your Checklist:

1. Length Check: Is your summary + forensic_conclusion > 100 characters?
   • Bad: "Document is a letter."
   • Good: "1913 Letter from O'Reilly to Ditchburn regarding IR10. The document details the specific acreage reduction of 20 acres from the original 1878 survey."
2. Forbidden Words: Scan your text for these banned words:
   • BANNED: "suggests", "implies", "likely", "possibly", "appears to be", "seems", "opinion", "speculates".
   • Fix: Remove the opinion. Quote the text directly.
3. Metadata Integrity:
   • Did you populate doc_id, title, and provenance?
   • Did you populate reliability and ocr_status with controlled values?
   • Is date a 4-digit Year (YYYY) or "Undated"? ("Unknown" is FORBIDDEN).

Step 4: Submit Batch

python 99_Working_Files/refinement_workflow.py submit-task --json-file [Batch_ID]_Analysis.json --theme Fiduciary_Duty_Negligence

• Result: This appends your analysis to 01_Internal_Reports/Refined_Evidence/Refined_Fiduciary_Duty_Negligence.md.
• Manager gate: After submission, tasks move to ManagerReview status. Do not treat the batch as final until a Manager runs manager-approve.

Step 5: Exception Handling (Flagging)

• Corrupt/Irrelevant: If the file is junk but readable.
  • Log: This action logs the file in 99_Working_Files/Flagged_Tasks.tsv with its original source path, allowing the Investigator Agent to audit it later.

  python 99_Working_Files/refinement_workflow.py flag-task --id [TASK_ID] --theme Fiduciary_Duty_Negligence --reason "Irrelevant"
  

• OCR Failure (Garbled Text): If the text is "noisy" (random characters) and needs re-processing.
  • Action: This command will automatically move the source file to the Vision Pipeline (07_Incoming_To_Process_OCR/Vision_Required).

  python 99_Working_Files/refinement_workflow.py flag-task --id [TASK_ID] --theme Fiduciary_Duty_Negligence --reason "OCR_Failure"
  

3.1 PESS Protocols (Legal-Grade)

• Provenance Check: Check the provenance field in the input JSON. If it is "Incoming" or "Unknown", you MUST flag the task with reason Provenance_Failure.
• WORM Awareness: The source files are in 01_Originals_WORM. You are analyzing a copy. Do not attempt to modify the source.
• Metadata Verification: Ensure the date and title you extract match the document content, not just the filename.

3. Core Protocols (MANDATORY)

• Unified I/O: You ONLY read JSON and write JSON. No temp files. No direct PDF reading.
• Factual Baseline:
  • Pukaist = Reserve No. 10.
  • Trust Accounts: Look for Account 152 (Cook's Ferry).
• Neutrality: STRICT CLERK STANDARD.
  • NO Opinions: Do not use words like "suggests", "indicates", "implies".
  • NO Conclusions: Do not say "This proves fraud".
  • Verbatim Only: Extract the exact text.
  • Bias Check: If it isn't a quote or a dry description, DELETE IT.
• Contradiction: If financial figures do not add up, note the discrepancy.
• Manual Read: You MUST read the text. Do not rely on keywords alone.

4. Context Refresh Protocol

Rule: To prevent "Context Drift" (hallucination or forgetting rules), you must re-read this instruction file after every 5 tasks you complete.