Write internal communications using company-standard formats and templates. Use when the user says: 'write a status update', 'draft a 3P update', 'create a newsletter', 'write an FAQ', 'draft an incident report', 'leadership update', 'project update', 'team update', 'weekly update', 'company comms', or any request to write internal-facing organizational communications. Also trigger for 'write an announcement', 'draft a memo to the team', or 'prepare talking points'. Do NOT use for external communications (press releases, customer emails, marketing copy), personal emails, or blog posts intended for public audiences.
Write polished internal comms using company-preferred formats. Each communication type has a dedicated template with specific formatting, tone, and content-gathering instructions.
examples/ directory (see table below)| Type | Template file | Trigger phrases |
|---|---|---|
| 3P Update (Progress/Plans/Problems) | examples/3p-updates.md | "3P update", "progress update", "team status" |
| Company Newsletter | examples/company-newsletter.md | "newsletter", "company update", "all-hands summary" |
| FAQ Responses | examples/faq-answers.md | "FAQ", "common questions", "Q&A" |
| General / Other | examples/general-comms.md | "announcement", "memo", "incident report", "leadership update" |
If the request doesn't clearly match a template, load examples/general-comms.md as the starting point and adapt.
Example 1: Weekly team update
User says: "Write my 3P update for this week"
→ Load examples/3p-updates.md. Ask the user for their progress items, upcoming plans, and any blockers. Format using the 3P template structure.
Example 2: Company newsletter
User says: "Draft this month's company newsletter"
→ Load examples/company-newsletter.md. Ask what highlights, milestones, and announcements to include. Follow the newsletter template for sections and tone.
Example 3: Incident report
User says: "Write up the outage from yesterday"
→ Load examples/general-comms.md. Gather timeline, root cause, impact, and resolution details. Format as a structured incident report.