Internal Comms

2. Usage Workflow

1. Identify the communication type from the request
2. Load the appropriate guideline file from the examples/ directory
3. Follow the specific instructions in that file for formatting, tone, and content gathering

If the communication type does not match any existing guideline, ask for clarification or more context about the desired format.

3. 3P Updates Overview

3P updates stand for "Progress, Plans, Problems" - succinct updates for executives and leadership that can be read in 30-60 seconds.

Format

[emoji] [Team Name] (Dates Covered)
Progress: [1-3 sentences]
Plans: [1-3 sentences]
Problems: [1-3 sentences]

Guidelines

4. Company Newsletter Overview

Company-wide newsletter summarizing the past week/month with approximately 20-25 bullet points.

Key Attributes

• Lots of links to documents, Slack messages, emails
• Short and to-the-point (1-2 sentences per bullet)
• Uses "we" tense (company perspective)
• Organized into sections

Example Format

:megaphone: Company Announcements
- Announcement 1
- Announcement 2

:dart: Progress on Priorities
- Area 1
    - Sub-area 1
    - Sub-area 2
- Area 2
    - Sub-area 1
    - Sub-area 2

:pillar: Leadership Updates
- Post 1
- Post 2

:thread: Social Updates
- Update 1
- Update 2

5. FAQ Answers Overview

Summarizes frequently asked questions across the company and provides clear answers.

Format

- *Question*: [1 sentence question]
- *Answer*: [1-2 sentence answer]

Focus Areas

• Recent corporate events (fundraising, new executives)
• Upcoming launches
• Hiring progress
• Changes to vision or focus
• Information affecting large portions of employees

6. Information Sources

When available, gather information from:

7. Best Practices

1. Be concise - Respect readers' time with brief, scannable content
2. Use data - Include metrics and numbers where possible
3. Link sources - Reference original documents and messages
4. Match tone - Professional but appropriate for your company culture
5. Clarify scope - Confirm team name, time period, and audience
6. Prioritize impact - Focus on information that affects most employees
7. Use active voice - Direct and clear communication
8. Put important info first - Lead with the most critical updates

8. Keywords

3P updates, company newsletter, company comms, weekly update, FAQs, common questions, updates, internal comms, status reports, leadership updates, project updates, incident reports