Email

Reply emails

• Acknowledge receipt or thank the sender
• Address each point raised
• Propose next steps

Follow-up emails

• Politely reference the previous message
• Briefly restate the context (avoid making the recipient dig through old emails)
• State the expected response timeline

3. Tone guide

4. Best practices

• One email, one topic: Keep each email focused on a single core message
• Actionable: Tell the recipient exactly what you need them to do
• No ambiguity: Use specific dates (not "next week"), full names
• Sensitive content: Remind the user to check for confidential information
• CC/BCC: Suggest appropriate recipients if relevant

5. Output format

Output in two parts:

1. Subject line (labeled separately)
2. Email body

If the user wants multiple versions (e.g., formal and casual), label each clearly.