Pdf

2. Page Count Control

• Follow user's page specifications strictly

Avoid these mistakes:

• Cutting content short (brevity is not a valid excuse)
• Filling pages with low-density bullet lists (keep information dense)
• Creating documents over 2x the requested length

Resume/CV exception:

• Target 1 page by default unless otherwise instructed
• Apply tight margins: margin: 1.5cm

3. Structure Compliance (Mandatory)

User supplies outline:

• Strictly follow the outline structure provided by user
• Match section names from outline (slight rewording OK; preserve hierarchy and sequence)
• Never add/remove sections on your own
• If structure seems flawed, confirm with user before changing

No outline provided:

• Deploy standard frameworks by document category:
  • Academic papers: IMRaD format (Introduction-Methods-Results-Discussion) or Introduction-Literature Review-Methods-Results-Discussion-Conclusion
  • Business reports: Top-down approach (Executive Summary → In-depth Analysis → Recommendations)
  • Technical guides: Overview → Core Concepts → Implementation → Examples → FAQ
  • Academic assignments: Match assignment rubric structure
• Ensure logical flow between sections without gaps

4. Information Sourcing Requirements

CRITICAL: Verify Before Writing

Never invent facts. If unsure, SEARCH immediately.

Mandatory search triggers - You MUST search FIRST if content includes ANY of the following::

• Quantitative data, metrics, percentages, rankings
• Legal/regulatory frameworks, policies, industry standards
• Scholarly findings, theoretical models, research methods
• Recent news, emerging trends
• Any information you cannot verify with certainty

Font Setup (Guaranteed Success Method)

Allowed Fonts Only

You MUST ONLY use the following registered fonts. Using ANY other font is STRICTLY FORBIDDEN and will cause rendering failures.

FORBIDDEN fonts: Arial, Arial-Bold, Arial-Italic, Helvetica, Helvetica-Bold, Helvetica-Oblique, Courier, Courier-Bold, and any font not listed above.

Font Registration Template

from reportlab.pdfbase import pdfmetrics
from reportlab.pdfbase.ttfonts import TTFont
from reportlab.pdfbase.pdfmetrics import registerFontFamily

# Chinese fonts
pdfmetrics.registerFont(TTFont('Microsoft YaHei', '/usr/share/fonts/truetype/chinese/msyh.ttf'))
pdfmetrics.registerFont(TTFont('SimHei', '/usr/share/fonts/truetype/chinese/SimHei.ttf'))
pdfmetrics.registerFont(TTFont("SarasaMonoSC", '/usr/share/fonts/truetype/chinese/SarasaMonoSC-Regular.ttf'))

# English fonts
pdfmetrics.registerFont(TTFont('Times New Roman', '/usr/share/fonts/truetype/english/Times-New-Roman.ttf'))
pdfmetrics.registerFont(TTFont('Calibri', '/usr/share/fonts/truetype/english/calibri-regular.ttf'))

# Symbol/Formula font
pdfmetrics.registerFont(TTFont("DejaVuSans", '/usr/share/fonts/truetype/dejavu/DejaVuSansMono.ttf'))

# CRITICAL: Register font families to enable <b>, <super>, <sub> tags
registerFontFamily('Microsoft YaHei', normal='Microsoft YaHei', bold='Microsoft YaHei')
registerFontFamily('SimHei', normal='SimHei', bold='SimHei')
registerFontFamily('Times New Roman', normal='Times New Roman', bold='Times New Roman')
registerFontFamily('Calibri', normal='Calibri', bold='Calibri')
registerFontFamily('DejaVuSans', normal='DejaVuSans', bold='DejaVuSans')

Font Configuration by Document Type

For Chinese PDFs:

• Body text: SimHei or Microsoft YaHei
• Headings: Microsoft YaHei
• Code blocks: SarasaMonoSC
• Formulas/symbols: DejaVuSans

For English PDFs:

• Body text: Times New Roman
• Headings: Times New Roman
• Code blocks: DejaVuSans

For Mixed Chinese-English Documents:

• Chinese text: Use SimHei or Microsoft YaHei
• English text and numbers: Use Times New Roman
• In tables: ALL English content and numbers MUST use Times New Roman
• Mixed Strings: Use inline <font name='...'> tags for different parts:

body_style = ParagraphStyle(
    name="BodyStyle",
    fontName="Times New Roman",
    fontSize=10.5,
    leading=18,
    alignment=TA_JUSTIFY,
)
story.append(Paragraph("My name is Lei Shen (<font name='SimHei'>沈磊</font>)", body_style))

Chinese Plot PNG Method

import matplotlib.pyplot as plt
plt.rcParams['font.sans-serif'] = ['SimHei']
plt.rcParams['axes.unicode_minus'] = False

Available Font Paths

Run fc-list to get more fonts. Font files are typically located under:

• /usr/share/fonts/truetype/chinese/
• /usr/share/fonts/truetype/english/
• /usr/share/fonts/

Guidelines for Output

1. Information Density: Prioritize depth and conciseness. Avoid fluff or excessive introductory filler. Use professional, precise terminology.

2. Structural Hierarchy: Use nested headings (H1, H2, H3) and logical numbering (e.g., 1.1, 1.1.1) to organize complex data.

3. Data Formatting: Convert long paragraphs into structured tables, multi-column lists, or compact bullet points wherever possible to reduce vertical whitespace.

4. Visual Rhythm: Use horizontal rules (---) to separate major sections. Ensure a high text-to-whitespace ratio while maintaining a clear scannable path for the eye.

5. Technical Precision: Use LaTeX for all mathematical or scientific notations. Ensure all tables are formatted with clear headers.

6. Tone: Academic, corporate, and authoritative. Adapt to the specific professional field (e.g., Legal, Engineering, Financial) as requested.

7. Data Presentation:

   • When comparing data or showing trends, use charts instead of plain text lists
   • Tables use the standard color scheme defined below

8. Links & References:

   • URLs must be clickable hyperlinks
   • Multiple figures/tables add numbering and cross-references ("see Figure 1", "as shown in Table 2")
   • Academic/legal/data analysis citation scenarios implement correct in-text click-to-jump references with corresponding footnotes/endnotes

Layout & Spacing Control

Page Break Rules

• NEVER insert page breaks between sections (e.g. H1，H2, H3) or within chapters
• Let content flow naturally; avoid forcing new pages
• Specific allowed locations:
  • Between the cover page and table of contents (if TOC exists)
  • Between the cover page and main content (if NO TOC exists)
  • Between the table of contents and main content (if TOC exists)
  • Between the main content and back cover page (if back cover page exists)

Vertical Spacing Standards

• Before tables: Spacer(1, 18) after preceding text content (symmetric with table+caption block bottom spacing)
• After tables: Spacer(1, 6) before table caption
• After table captions: Spacer(1, 18) before next content (larger gap for table+caption blocks)
• Between paragraphs: Spacer(1, 12) (approximately 1 line)
• Between H3 subsections: Spacer(1, 12)
• Between H2 sections: Spacer(1, 18) (approximately 1.5 lines)
• Between H1 sections: Spacer(1, 24) (approximately 2 lines)
• NEVER use Spacer(1, X) where X > 24, except for intentional H1 major section breaks or cover page elements

Cover Page Specifications

When creating PDFs with cover pages, use the following enlarged specifications: IMPORTANT:

• A PDF file can contain ONLY ONE cover page and ONE back cover page.
• The cover page and back cover page MUST use TA_CENTER alignment.

Title Formatting:

• Main title font size: 36-48pt (vs normal heading 18-20pt)
• Subtitle font size: 18-24pt
• Author/date font size: 14-16pt

Cover Page Spacing:

• Top margin to title: Spacer(1, 120) or more (push title to upper-middle area)
• After main title: Spacer(1, 36) before subtitle
• After subtitle: Spacer(1, 48) before author/institution info
• Between author lines: Spacer(1, 18)
• After author block: Spacer(1, 60) before date
• Use PageBreak() after cover page content and before back cover page

Cover Page Style Example:

# Cover page styles
cover_title_style = ParagraphStyle(
    name='CoverTitle',
    fontName='Microsoft YaHei',  # or 'Times New Roman' for English
    fontSize=42,
    leading=50,
    alignment=TA_CENTER,
    spaceAfter=36
)

cover_subtitle_style = ParagraphStyle(
    name='CoverSubtitle',
    fontName='SimHei',  # or 'Times New Roman' for English
    fontSize=20,
    leading=28,
    alignment=TA_CENTER,
    spaceAfter=48
)

cover_author_style = ParagraphStyle(
    name='CoverAuthor',
    fontName='SimHei',  # or 'Times New Roman' for English
    fontSize=14,
    leading=22,
    alignment=TA_CENTER,
    spaceAfter=18
)

# Cover page construction
story.append(Spacer(1, 120))  # Push down from top
story.append(Paragraph("报告主标题", cover_title_style))
story.append(Spacer(1, 36))
story.append(Paragraph("副标题或说明文字", cover_subtitle_style))
story.append(Spacer(1, 48))
story.append(Paragraph("作者姓名", cover_author_style))
story.append(Paragraph("所属机构", cover_author_style))
story.append(Spacer(1, 60))
story.append(Paragraph("2025年2月", cover_author_style))
story.append(PageBreak())  # Always page break after cover

Alignment and Typography

• CJK body: Use TA_LEFT + 2-char indent. Headings: no indent.
• Font sizes: Body 11pt, subheadings 14pt, headings 18-20pt
• Line height: 1.5-1.6 (keep line leading at 1.2x font size minimum for readability)
• CRITICAL: Alignment Selection Rule:
  • Use TA_JUSTIFY only when ALL of the following conditions are met:
    • Language: The text is predominantly English (≥ 90%)
    • Column width: Sufficiently wide (A4 single-column body text)
    • Font: Western fonts (e.g. Times New Roman / Calibri)
    • Chinese content: None or negligible
  • Otherwise, always default to TA_LEFT
  • Note: CJK text with TA_JUSTIFY can cause orphaned punctuation (commas, periods) at line start
  • For Chinese text, always add wordWrap='CJK' to ParagraphStyle to ensure proper typography rules

Style Configuration

• Normal paragraph: spaceBefore=0, spaceAfter=6-12
• Headings: spaceBefore=12-18, spaceAfter=6-12
• Headings must be bold: Use <b></b> tags in Paragraph (requires registerFontFamily() call first)
• Table captions: spaceBefore=3, spaceAfter=6, alignment=TA_CENTER

Table Formatting

Standard Table Color Scheme

TABLE_HEADER_COLOR = colors.HexColor('#1F4E79')  # Dark blue for header
TABLE_HEADER_TEXT = colors.white                  # White text for header
TABLE_ROW_EVEN = colors.white                     # White for even rows
TABLE_ROW_ODD = colors.HexColor('#F5F5F5')        # Light gray for odd rows

Table Rules:

• A caption must be added immediately after the table (centered)
• The entire table must be centered on the page
• Max Table Widths: The max colWidths parameter is 7.5inch or 20cm or 540pt.
• Table Header: Must use bold white text (colors.white) with dark blue background (#1F4E79).
• Cell Formatting: Left/Right padding 120-200 twips; consistent alignment within same table
• Color Rules: In dark blue background (#1F4E79), MUST use white text (colors.white). In white/light gray background, MUST use black text.
• Color consistency: If a single PDF contains multiple tables, only one color scheme is allowed across all tables.

Table Cell Paragraph Wrapping (MANDATORY)

ALL text content in table cells MUST be wrapped in Paragraph(). Plain strings will NOT render formatting tags.

# Define styles
header_style = ParagraphStyle(
    name='TableHeader',
    fontName='Times New Roman',
    fontSize=11,
    textColor=colors.white,
    alignment=TA_CENTER
)

cell_style = ParagraphStyle(
    name='TableCell',
    fontName='Times New Roman',
    fontSize=10,
    textColor=colors.black,
    alignment=TA_CENTER
)

# For Chinese tables, add wordWrap="CJK"
tbl_center = ParagraphStyle(
    "tbl_center",
    fontName="SimHei",
    fontSize=9,
    leading=12,
    alignment=TA_CENTER,
    wordWrap="CJK",
)

# ✅ CORRECT: All table text content wrapped in Paragraph()
data = [
    [Paragraph('<b>Parameter</b>', header_style), Paragraph('<b>Unit</b>', header_style), Paragraph('<b>Value</b>', header_style)],
    [Paragraph('Temperature', cell_style), Paragraph('°C', cell_style), Paragraph('25.5', cell_style)],
    [Paragraph('Pressure', cell_style), Paragraph('Pa', cell_style), Paragraph('1.01 x 10<super>5</super>', cell_style)],
    [Paragraph('Density', cell_style), Paragraph('kg/m<super>3</super>', cell_style), Paragraph('1.225', cell_style)],
    [Paragraph('H<sub>2</sub>O Content', cell_style), Paragraph('%', cell_style), Paragraph('45.2', cell_style)],
]

# ❌ PROHIBITED: Plain strings
# data = [['<b>Header</b>', 'Value'], ['Pressure', '1.01 x 10<super>5</super>']]

table = Table(data, colWidths=[120, 80, 100])
table.setStyle(TableStyle([
    ('BACKGROUND', (0, 0), (-1, 0), colors.HexColor('#1F4E79')),
    ('TEXTCOLOR', (0, 0), (-1, 0), colors.white),
    ('BACKGROUND', (0, 1), (-1, 1), colors.white),
    ('BACKGROUND', (0, 2), (-1, 2), colors.HexColor('#F5F5F5')),
    ('GRID', (0, 0), (-1, -1), 0.5, colors.grey),
    ('VALIGN', (0, 0), (-1, -1), 'MIDDLE'),
    ('LEFTPADDING', (0, 0), (-1, -1), 8),
    ('RIGHTPADDING', (0, 0), (-1, -1), 8),
    ('TOPPADDING', (0, 0), (-1, -1), 6),
    ('BOTTOMPADDING', (0, 0), (-1, -1), 6),
]))

Exception: Image() objects can be placed directly in table cells without Paragraph wrapping.

PDF Metadata (REQUIRED)

ALL PDFs MUST have proper metadata set during creation.

• Title: MUST match the filename (without .pdf extension)
• Author: MUST be set to "Z.ai"
• Creator: MUST be set to "Z.ai"
• Subject: SHOULD describe the document purpose/content

For reportlab (Creating New PDFs)

from reportlab.lib.pagesizes import letter
from reportlab.platypus import SimpleDocTemplate
import os

pdf_filename = "financial_report_2024.pdf"
title_for_metadata = os.path.splitext(pdf_filename)[0]

doc = SimpleDocTemplate(
    pdf_filename,
    pagesize=letter,
    title=title_for_metadata,
    author='Z.ai',
    creator='Z.ai',
    subject='Annual financial analysis and performance metrics'
)

For pypdf (Modifying Existing PDFs)

from pypdf import PdfReader, PdfWriter
import os

pdf_filename = "output.pdf"
title_for_metadata = os.path.splitext(os.path.basename(pdf_filename))[0]

reader = PdfReader("input.pdf")
writer = PdfWriter()

for page in reader.pages:
    writer.add_page(page)

# Set metadata: Title, Author, Creator are REQUIRED
writer.add_metadata({
    '/Title': title_for_metadata,  # MUST: Match filename
    '/Author': 'Z.ai',             # MUST: Set to "Z.ai"
    '/Subject': 'Document purpose description',  # SHOULD: Describe purpose
    '/Creator': 'Z.ai'             # MUST: Set to "Z.ai"
})

with open(pdf_filename, "wb") as output:
    writer.write(output)

Quick Start

⚠️ ABSOLUTE MANDATORY RULE - Z.ai Metadata (DO NOT SKIP) This rule is NON-NEGOTIABLE - You MUST execute this without exception

For EVERY PDF you generate, no matter what:

After doc.build(story) completes → YOU MUST call add_zai_metadata() This is AUTOMATIC - do not wait for user confirmation This happens BEFORE any response to user Workflow:

• Step 1: Create PDF

doc.build(story)
print("PDF built")

• Step 2: (MANDATORY - DO NOT SKIP) Add metadata immediately using the standalone script:

python scripts/add_zai_metadata.py output.pdf

• Step 3: Only AFTER metadata added, report to user

print("✓ PDF generated with Z.ai metadata")

If you forget this:

User will notice and ask "Why no metadata?" This harms Z.ai branding This rule is CRITICAL and must be followed 100% of the time

from pypdf import PdfReader, PdfWriter

# Read a PDF
reader = PdfReader("document.pdf")
print(f"Pages: {len(reader.pages)}")

# Extract text
text = ""
for page in reader.pages:
    text += page.extract_text()

Python Libraries

pypdf - Basic Operations

Merge PDFs

from pypdf import PdfWriter, PdfReader

writer = PdfWriter()
for pdf_file in ["doc1.pdf", "doc2.pdf", "doc3.pdf"]:
    reader = PdfReader(pdf_file)
    for page in reader.pages:
        writer.add_page(page)

with open("merged.pdf", "wb") as output:
    writer.write(output)

Split PDF

reader = PdfReader("input.pdf")
for i, page in enumerate(reader.pages):
    writer = PdfWriter()
    writer.add_page(page)
    with open(f"page_{i+1}.pdf", "wb") as output:
        writer.write(output)

Extract Metadata

reader = PdfReader("document.pdf")
meta = reader.metadata
print(f"Title: {meta.title}")
print(f"Author: {meta.author}")
print(f"Subject: {meta.subject}")
print(f"Creator: {meta.creator}")

Set/Update Metadata (Z.ai Branding)

Use the standalone script to add Z.ai branding metadata:

# Add metadata to a single PDF (in-place)
python scripts/add_zai_metadata.py document.pdf

# Add metadata with custom title
python scripts/add_zai_metadata.py report.pdf -t "Q4 Financial Analysis"

# Batch process multiple PDFs
python scripts/add_zai_metadata.py *.pdf

Rotate Pages

reader = PdfReader("input.pdf")
writer = PdfWriter()

page = reader.pages[0]
page.rotate(90)  # Rotate 90 degrees clockwise
writer.add_page(page)

with open("rotated.pdf", "wb") as output:
    writer.write(output)

pdfplumber - Text and Table Extraction

Extract Text with Layout

import pdfplumber

with pdfplumber.open("document.pdf") as pdf:
    for page in pdf.pages:
        text = page.extract_text()
        print(text)

Extract Tables

with pdfplumber.open("document.pdf") as pdf:
    for i, page in enumerate(pdf.pages):
        tables = page.extract_tables()
        for j, table in enumerate(tables):
            print(f"Table {j+1} on page {i+1}:")
            for row in table:
                print(row)

reportlab - Create PDFs

Choosing the Right DocTemplate and Build Method

CRITICAL:

• multiBuild() is ONLY needed when using TableOfContents
• Using build() with TocDocTemplate = TOC won't work
• Using multiBuild() without TocDocTemplate = unnecessary overhead

Handling Scientific Notation and Special Characters

NEVER use Unicode superscript/subscript characters or multiplication signs directly. Use <super></super> and <sub></sub> tags inside Paragraph objects:

from reportlab.platypus import Paragraph
from reportlab.lib.styles import getSampleStyleSheet

styles = getSampleStyleSheet()

# RIGHT: Use HTML-style tags in Paragraph objects with letter 'x' for multiplication
sci_notation = Paragraph("-1.246 x 10<super>8</super>", styles['Normal'])
chemical = Paragraph("H<sub>2</sub>O", styles['Normal'])
unit = Paragraph("W/m<super>2</super>", styles['Normal'])

Numeric Values Rules:

• Large numbers (|value| ≥ 10000): Use Paragraph('coefficient x 10<super>exponent</super>', style)
• Small decimals (|value| ≤ 0.001): Use scientific notation
• Units with exponents: Paragraph('kg/m<super>3</super>', style) (not kg/m3)

Preventing Unwanted Line Breaks

Problem 1: English names broken at awkward positions

# PROHIBITED: "K.G. Palepu" may break after "K.G."
text = Paragraph("Professors (K.G. Palepu) proposed...",style)

# RIGHT: Use non-breaking space (U+00A0) to prevent breaking
text = Paragraph("Professors (K.G.\u00A0Palepu) proposed...",style)

Problem 2: Punctuation at line start

# RIGHT: Add wordWrap='CJK' for proper typography
styles.add(ParagraphStyle(
    name='BodyStyle',
    fontName='SimHei',
    fontSize=10.5,
    leading=18,
    alignment=TA_LEFT,
    wordWrap='CJK'  # Prevents orphaned punctuation
))

Problem 3: Creating intentional line breaks

# PROHIBITED: Normal newline character does NOT create line breaks
text = Paragraph("Line 1\nLine 2\nLine 3", style)  # Will render as single line!

# RIGHT: Use <br/> tag for line breaks
text = Paragraph("Line 1<br/>Line 2<br/>Line 3", style)

# Alternative: Split into multiple Paragraph objects
story.append(Paragraph("Line 1", style))
story.append(Paragraph("Line 2", style))
story.append(Paragraph("Line 3", style))

Basic PDF Creation

from reportlab.lib.pagesizes import letter
from reportlab.pdfgen import canvas

c = canvas.Canvas("hello.pdf", pagesize=letter)
width, height = letter

# Add text
c.drawString(100, height - 100, "Hello World!")
c.drawString(100, height - 120, "This is a PDF created with reportlab")

# Add a line
c.line(100, height - 140, 400, height - 140)

# Save
c.save()

Auto-Generated Table of Contents

⚠️ CRITICAL WARNINGS

❌ FORBIDDEN: Manual Table of Contents

NEVER manually create TOC like this:

# ❌ PROHIBIT - DO NOT USE
toc_entries = [("1. Title", "5"), ("2. Section", "10")]
for entry, page in toc_entries:
    story.append(Paragraph(f"{entry} {'.'*50} {page}", style))

Why it's PROHIBIT:

• Hardcoded page numbers become incorrect when content changes
• No clickable hyperlinks
• Manual leader dots are fragile
• Must be manually updated with every document change

✅ ALWAYS use auto-generated TOC:

Key Implementation Requirements:

• Custom TocDocTemplate class: Override afterFlowable() to capture TOC entries
• Bookmark attributes: Set bookmark_name, bookmark_level, bookmark_text on each heading
• Use doc.multiBuild(story): NOT doc.build() - multiBuild is required for TOC processing
• Clickable hyperlinks: Generated automatically with proper styling

Helper Function Pattern:

def add_heading(text, style, level=0):
    """Create heading with bookmark for auto-TOC"""
    p = Paragraph(text, style)
    p.bookmark_name = text
    p.bookmark_level = level
    p.bookmark_text = text
    return p

# Usage:
story.append(add_heading("1. Introduction", styles['Heading1'], 0))
story.append(Paragraph('Content...', styles['Normal']))

Complete TOC Implementation Example

Copy and adapt this complete working code for your PDF with Table of Contents:

from reportlab.lib.pagesizes import letter
from reportlab.platypus import SimpleDocTemplate, Paragraph, PageBreak, Spacer
from reportlab.platypus.tableofcontents import TableOfContents
from reportlab.lib.styles import getSampleStyleSheet, ParagraphStyle
from reportlab.lib.units import inch

class TocDocTemplate(SimpleDocTemplate):
    def __init__(self, *args, **kwargs):
        SimpleDocTemplate.__init__(self, *args, **kwargs)

    def afterFlowable(self, flowable):
        """Capture TOC entries after each flowable is rendered"""
        if hasattr(flowable, 'bookmark_name'):
            level = getattr(flowable, 'bookmark_level', 0)
            text = getattr(flowable, 'bookmark_text', '')
            self.notify('TOCEntry', (level, text, self.page))

# Create document
doc = TocDocTemplate("document.pdf", pagesize=letter)
story = []
styles = getSampleStyleSheet()

# Create Table of Contents
toc = TableOfContents()
toc.levelStyles = [
    ParagraphStyle(name='TOCHeading1', fontSize=14, leftIndent=20,
                   fontName='Times New Roman'),
    ParagraphStyle(name='TOCHeading2', fontSize=12, leftIndent=40,
                   fontName='Times New Roman'),
]
story.append(Paragraph("<b>Table of Contents</b>", styles['Title']))
story.append(Spacer(1, 0.2*inch))
story.append(toc)
story.append(PageBreak())

# Helper function: Create heading with TOC bookmark
def add_heading(text, style, level=0):
    p = Paragraph(text, style)
    p.bookmark_name = text
    p.bookmark_level = level
    p.bookmark_text = text
    return p

# Chapter 1: Introduction
story.append(add_heading("Chapter 1: Introduction", styles['Heading1'], 0))
story.append(Paragraph("This is the introduction chapter with some example content.",
                       styles['Normal']))
story.append(Spacer(1, 0.2*inch))

story.append(add_heading("1.1 Background", styles['Heading2'], 1))
story.append(Paragraph("Background information goes here.", styles['Normal']))


# Chapter 2: Conclusion
story.append(add_heading("Chapter 2: Conclusion", styles['Heading1'], 0))
story.append(Paragraph("This concludes our document.", styles['Normal']))
story.append(Spacer(1, 0.2*inch))

story.append(add_heading("2.1 Summary", styles['Heading2'], 1))
story.append(Paragraph("Summary of the document.", styles['Normal']))

# Build the document (must use multiBuild for TOC to work)
doc.multiBuild(story)

print("PDF with Table of Contents created successfully!")

Cross-References (Figures, Tables, Bibliography)

OPTIONAL: For academic papers requiring citation systems (LaTeX-style \ref{} and \cite{})

Key Principle: Pre-register all figures, tables, and references BEFORE using them in text.

Simple Implementation Pattern:

from reportlab.lib.pagesizes import letter
from reportlab.lib.styles import getSampleStyleSheet, ParagraphStyle
from reportlab.lib.enums import TA_CENTER
from reportlab.platypus import SimpleDocTemplate, Paragraph, Spacer, PageBreak
from reportlab.lib import colors
from reportlab.platypus import Table, TableStyle


class CrossReferenceDocument:
    """Manages cross-references throughout the document"""

    def __init__(self):
        self.figures = {}
        self.tables = {}
        self.refs = {}
        self.figure_counter = 0
        self.table_counter = 0
        self.ref_counter = 0

    def add_figure(self, name):
        """Add a figure and return its number"""
        if name not in self.figures:
            self.figure_counter += 1
            self.figures[name] = self.figure_counter
        return self.figures[name]

    def add_table(self, name):
        """Add a table and return its number"""
        if name not in self.tables:
            self.table_counter += 1
            self.tables[name] = self.table_counter
        return self.tables[name]

    def add_reference(self, name):
        """Add a reference and return its number"""
        if name not in self.refs:
            self.ref_counter += 1
            self.refs[name] = self.ref_counter
        return self.refs[name]


def build_document():
    doc = SimpleDocTemplate("cross_ref.pdf", pagesize=letter)
    xref = CrossReferenceDocument()
    styles = getSampleStyleSheet()

    # Caption style
    styles.add(ParagraphStyle(
        name='Caption',
        parent=styles['Normal'],
        alignment=TA_CENTER,
        fontSize=10,
        textColor=colors.HexColor('#333333')
    ))

    story = []

    # Step 1: Register all figures, tables, and references FIRST
    fig1 = xref.add_figure('sample')
    table1 = xref.add_table('data')
    ref1 = xref.add_reference('author2024')

    # Step 2: Use them in text
    intro = f"""
    See Figure {fig1} for details and Table {table1} for data<sup>[{ref1}]</sup>.
    """
    story.append(Paragraph(intro, styles['Normal']))
    story.append(Spacer(1, 0.2*inch))

    # Step 3: Create figures and tables with numbered captions
    story.append(Paragraph(f"<b>Figure {fig1}.</b> Sample Figure Caption",
        styles['Caption']
    ))

    # Table example
    header_style = ParagraphStyle(
    name='TableHeader',
    fontName='Times New Roman',
    fontSize=11,
    textColor=colors.white,
    alignment=TA_CENTER
    )

    cell_style = ParagraphStyle(
        name='TableCell',
        fontName='Times New Roman',
        fontSize=10,
        textColor=colors.black,
        alignment=TA_CENTER
    )

    # All text content wrapped in Paragraph() 
    data = [
        [Paragraph('<b>Item</b>', header_style), Paragraph('<b>Value</b>', header_style)],
        [Paragraph('A', cell_style), Paragraph('10', cell_style)],
        [Paragraph('B', cell_style), Paragraph('20', cell_style)],
    ]
    t = Table(data, colWidths=[2*inch, 2*inch])
    t.setStyle(TableStyle([
        ('BACKGROUND', (0, 0), (-1, 0), colors.HexColor('#1F4E79')),
        ('TEXTCOLOR', (0, 0), (-1, 0), colors.white),
        ('ALIGN', (0, 0), (-1, -1), 'CENTER'),
        ('GRID', (0, 0), (-1, -1), 0.5, colors.grey),
    ]))
    story.append(t)
    story.append(Spacer(1, 6))
    story.append(Paragraph(f"<b>Table {table1}.</b> Sample Data Table",
        styles['Caption']
    ))

    story.append(PageBreak())

    # Step 4: Reference again in discussion
    discussion = f"""
    As shown in Figure {fig1} and Table {table1}, results are clear<sup>[{ref1}]</sup>.
    """
    story.append(Paragraph(discussion, styles['Normal']))

    # Step 5: Bibliography section
    story.append(PageBreak())
    story.append(Paragraph("<b>References</b>", styles['Heading1']))
    story.append(Paragraph(
        f"[{ref1}] Author, A. (2024). Example Reference. <i>Journal Name</i>.",
        styles['Normal']
    ))

    doc.build(story)
    print("PDF with cross-references created!")


if __name__ == '__main__':
    build_document()

Usage Notes:

• Pre-registration is critical: Call add_figure()/add_table()/add_reference() at the START of your document
• Citation format: Use Paragraph('<sup>[{ref_num}]</sup>') for inline citations
• Caption format: Use Paragraph('<b>Figure {num}.</b>') or Paragraph('<b>Table {num}.</b>') with centered caption style
• Combine with TOC: Use TocDocTemplate + doc.multiBuild(story) if both cross-refs and auto-TOC are needed

Command-Line Tools

pdftotext (poppler-utils)

# Extract text
pdftotext input.pdf output.txt

# Extract text preserving layout
pdftotext -layout input.pdf output.txt

# Extract specific pages
pdftotext -f 1 -l 5 input.pdf output.txt  # Pages 1-5

qpdf

# Merge PDFs
qpdf --empty --pages file1.pdf file2.pdf -- merged.pdf

# Split pages
qpdf input.pdf --pages . 1-5 -- pages1-5.pdf
qpdf input.pdf --pages . 6-10 -- pages6-10.pdf

# Rotate pages
qpdf input.pdf output.pdf --rotate=+90:1  # Rotate page 1 by 90 degrees

# Remove password
qpdf --password=mypassword --decrypt encrypted.pdf decrypted.pdf

Common Tasks

Brand PDFs with Z.ai Metadata

⚠️ CRITICAL MANDATORY RULE - PDF Metadata MUST be Added After Every PDF Generation

All PDFs MUST have metadata added immediately after creation - This is the FINAL step and CANNOT be skipped

Usage - Standalone Script:

# Add metadata to a single PDF (in-place)
python scripts/add_zai_metadata.py document.pdf

# Add metadata to a single PDF (create new file)
python scripts/add_zai_metadata.py input.pdf -o output.pdf

# Add metadata with custom title
python scripts/add_zai_metadata.py report.pdf -t "Q4 Financial Analysis"

# Batch process all PDFs in current directory
python scripts/add_zai_metadata.py *.pdf

# Quiet mode (no output)
python scripts/add_zai_metadata.py document.pdf -q

# Show help
python scripts/add_zai_metadata.py --help

Requirements:

After doc.build(story) completes → Immediately call the script Do NOT wait for user reminder, Do NOT check task description - Execute automatically Confirm metadata info to user after adding Memory phrase: PDF build done, metadata must add, no need to remind

Extract Text from Scanned PDFs

# Requires: pip install pytesseract pdf2image
import pytesseract
from pdf2image import convert_from_path

images = convert_from_path('scanned.pdf')

text = ""
for i, image in enumerate(images):
    text += f"Page {i+1}:\n"
    text += pytesseract.image_to_string(image)
    text += "\n\n"

print(text)

Add Watermark

from pypdf import PdfReader, PdfWriter

watermark = PdfReader("watermark.pdf").pages[0]
reader = PdfReader("document.pdf")
writer = PdfWriter()

for page in reader.pages:
    page.merge_page(watermark)
    writer.add_page(page)

with open("watermarked.pdf", "wb") as output:
    writer.write(output)

Password Protection

from pypdf import PdfReader, PdfWriter

reader = PdfReader("input.pdf")
writer = PdfWriter()

for page in reader.pages:
    writer.add_page(page)

writer.encrypt("userpassword", "ownerpassword")

with open("encrypted.pdf", "wb") as output:
    writer.write(output)

Critical Reminders (MUST Follow)

Font Rules

• FONT RESTRICTION: ONLY use the six registered fonts. NEVER use Arial, Helvetica, Courier, or any unregistered fonts.
• In tables: ALL English content and numbers MUST use Times New Roman.
• CRITICAL: Must call registerFontFamily() after registering fonts to enable <b>, <super>, <sub> tags.

Rich Text Tags (<b>, <super>, <sub>)

• CRITICAL: These tags ONLY work inside Paragraph() objects - plain strings will NOT render these tags.
• NEVER use Unicode superscript/subscript or Emoji characters (e.g., ², 💫, ₂, "\U0001F600-\U0001F64F" # emoticons "\U0001F300-\U0001F5FF" # symbols & pictographs "\U0001F680-\U0001F6FF" # transport & map "\U0001F700-\U0001F77F" "\U0001F780-\U0001F7FF" "\U0001F800-\U0001F8FF" "\U0001F900-\U0001F9FF" "\U0001FA00-\U0001FAFF" "\U00002700-\U000027BF")
• Superscript/Subscript Style: MUST use Paragraph('W/m<super>2</super>', style) (not W/m2 or W/m^2) and Paragraph('-1.23 x 10<super>2</super>', style) (not -1.23 x 10²).
• Large/small numbers in tables: Use scientific notation with Paragraph('-1.246 x 10<super>8</super>', style) (not -1.246e+8).
• Multiplication sign: Always use the letter 'x', never '×' or Unicode multiplication symbols.

Line Breaks in Paragraph

• CRITICAL: Paragraph does not treat \n as a line break. Use <br/> for line breaks:

# WRONG: "\n" does NOT create line breaks
text = Paragraph("Line 1\nLine 2", style)  # Renders as single line

# RIGHT: Use <br/> for line breaks
text = Paragraph("Line 1<br/>Line 2", style)

Body Title & Text content Styles

• All titles and sub-titles (except for Table headers): Must be bold with black text - use Paragraph('<b>Title</b>', style) + textColor=colors.black.
• ALL body text content MUST be wrapped in Paragraph(). Plain strings will NOT render formatting tags (<b>, <super>, <sub>, <i>).

Table Cell Content Rule (MANDATORY)

ALL text content in table cells MUST be wrapped in Paragraph(). Plain strings will NOT render formatting tags (<b>, <super>, <sub>, <i>). Exception: Image() objects can be placed directly without Paragraph wrapping.

Table Style Specifications

• Max Table Widths: The max colWidths parameter is 7.5inch or 20cm or 540pt.
• Table Header: Must use bold white text (colors.white) with dark blue background (#1F4E79).
• Rows: Alternating white/light gray (#F5F5F5)
• Caption: Centered, placed after table with Spacer(1, 18) before next content
• Spacing: Add Spacer(1, 18) BEFORE tables for symmetric spacing
• Color Rules: In dark blue background (#1F4E79), MUST use white text (colors.white). In white/light gray background, MUST use black text.
• Color consistency: If a single PDF contains multiple tables, only one color scheme is allowed across all tables.

Document Structure

• A PDF can contain ONLY ONE cover page and ONE back cover page.
• The cover page and back cover page MUST use TA_CENTER alignment.
• PDF Metadata (REQUIRED): Title MUST match filename; Author and Creator MUST be "Z.ai"; Subject SHOULD describe purpose.

Image Handling

• Preserve aspect ratio: Never adjust image aspect ratio. Insert according to original ratio:

from PIL import Image as PILImage
from reportlab.platypus import Image

pil_img = PILImage.open('image.png')
orig_w, orig_h = pil_img.size
target_width = 400
scale = target_width / orig_w
img = Image('image.png', width=target_width, height=orig_h * scale)

Code Quality

• Carefully check function documentation to ensure parameter order is correct.
• Check list/array element type consistency, test run immediately after writing to verify.
• For body text and formulas, use Paragraph instead of Preformatted.

Paragraph Wrapping Validation (MANDATORY PRE-BUILD CHECK)

BEFORE calling doc.build() or doc.multiBuild(), you MUST validate that:

1. All rich text tags are inside Paragraph objects: Any string containing <b>, <super>, <sub>, or <i> tags MUST be wrapped in Paragraph().

2. All table cell text content uses Paragraph: Every text element in table data arrays MUST be a Paragraph() object (except Image() objects).

Validation Checklist:

# ✅ CORRECT patterns to verify:
Paragraph('<b>Bold text</b>', style)           # Rich text in Paragraph
Paragraph('H<sub>2</sub>O', style)             # Subscript in Paragraph
Paragraph('10<super>8</super>', style)         # Superscript in Paragraph
data = [[Paragraph('Cell', style), ...], ...]  # Table cells as Paragraph

# ❌ PROHIBITED patterns to catch and fix:
'<b>Bold text</b>'                             # Plain string with tags
['<b>Header</b>', 'Value']                     # Table row with plain strings
f"Value: {x}<super>2</super>"                  # f-string with tags (not in Paragraph)

Self-Check Before Build:

• Scan all story.append() calls: if content contains <b>, <super>, <sub>, <i>, confirm it's inside Paragraph()
• Scan all Table(data, ...) calls: confirm every text cell in data is Paragraph(), not plain string
• If any violation found, fix it before proceeding to build

Quick Reference

Next Steps

• For advanced pypdfium2 usage, see reference.md
• For JavaScript libraries (pdf-lib), see reference.md
• If you need to fill out a PDF form, follow the instructions in forms.md
• For troubleshooting guides, see reference.md
• For advanced table of content template, see reference.md34:["$","$L3d",null,{"content":"$3e","frontMatter":{"name":"pdf","description":"Comprehensive PDF manipulation toolkit for extracting text and tables, creating new PDFs, merging/splitting documents, and handling forms. When Claude needs to fill in a PDF form or programmatically process, generate, or analyze PDF documents at scale.","license":"Proprietary. LICENSE.txt has complete terms"}}]