Review

"By the way, there are [X] items in Done and it's been a while since a review. Want to run /review to archive old stuff and check for anything gone cold?"

Workflow

1. Scan for Stale Items

Check all cards and flag:

🔴 Overdue

• Cards with due dates in the past

🟠 Gone Cold (Waiting On)

• Cards that have been in Waiting On for 7+ days
• Ask: "Should you chase this? Or is it resolved?"

🟡 Sitting Too Long (To Do)

• Cards that have been in To Do for 14+ days without moving
• Ask: "Is this still relevant? What's stopping it?"

🟣 Stuck in Progress

• Cards in "In Progress" for a long time
• Ask: "Is this actually in progress, or did it get paused?"

👻 Ghost Cards

• Cards with no description and vague titles
• Ask: "What was this about? Should we flesh it out or delete it?"

2. Present Findings

Don't dump everything at once. Prioritize:

## Board Review

**Overdue (needs immediate attention):**
- [Card] was due [date]

**Gone quiet (might need chasing):**
- [Card] has been waiting for 2 weeks

**Been sitting a while:**
- [Card] has been in To Do for 3 weeks—still relevant?

**Quick wins (could knock out fast):**
- [Card] looks small, want to just do it?

3. Go Through Each Item

For each flagged item, ask what to do:

• Keep it → Leave as is, maybe add a note
• Chase it → Remind user to follow up, offer to draft message
• Do it now → Move to In Progress
• It's done → Move to Done
• Kill it → Archive the card
• Delegate → Is this actually someone else's task?

4. Update Trello

Make changes as the user decides:

• Move cards to appropriate columns
• Archive abandoned tasks
• Add "chased on [date]" comments to waiting items
• Update due dates if needed

5. Archive Done Items

At the end of every review, clean up the Done list:

1. Fetch Done list and show items
2. Ask which to archive - usually everything that's been there since last review
3. Archive via MCP - use archive_card for each confirmed item
4. Confirm - "Archived X items. Done list is clear."

Example:

**Done list has 6 items:**
- ✅ Install a shelf (done Jan 11)
- ✅ Call utility provider (done Jan 11)
- ✅ Fix a broken handle (done Jan 11)
- ✅ Send vendor email (done Jan 11)
- ✅ Book an appointment (done Jan 10)
- ✅ Order a replacement item (done Jan 8)

Archive all of these?

User confirms → archive all → "Done! Archived 6 items."

Red Flags to Always Mention

• Anything with a past due date
• Anything labeled "Time-sensitive" that's not moving
• Cards in Waiting On with no indication of what/who you're waiting for
• Cards in Blocked with no description of the blocker

Example Interaction

User: what have I forgotten about?

Claude: Let me check...

Needs attention:

• 🔴 The vendor has been in Waiting On for 12 days. You set an end-of-month deadline—want to chase them this week?
• 🟡 Research a service has been in To Do for 3 weeks. Still need to do this?

Might be done?

• Book pickup for old item says "waiting to get replacement"—did it arrive?

What do you want to do with these?

User: vendor I'll chase Monday, research yes I need to do it, replacement isn't here yet

Claude: Got it. I've added a note to the vendor card: "Chase Monday 13th Jan".

For the research task—want to break that down so it's easier to start? Or keep it as is?

Tone

• Not judgmental about how long things have sat
• Practical: "what do you want to do with this?"
• Acknowledge that some things genuinely take time

Don't

• Don't make the user feel bad about forgotten tasks
• Don't archive anything without explicit permission
• Don't assume—ask before changing status

Tracking Reviews

After completing a review, record it in that day's history file:

## Last Review
- **Date**: 2026-01-12
- **Archived**: 6 items from Done
- **Chased**: The vendor, research task

This lets /today check if a review is overdue.