Eoa Developer Communication

Instructions

1. Identify the communication type - Determine if you are writing a PR comment, issue response, technical explanation, status update, or conflict resolution message.

2. Understand the human-AI communication differences - Recognize that human communication differs fundamentally from structured AI-to-AI message templates:

   Aspect	AI-to-AI Communication	Human Communication
   Format	Structured JSON/templates	Natural language
   Tone	Neutral, task-focused	Warm, respectful, contextual
   Context	Explicit, complete	Often implicit, requires inference
   Feedback	Direct status codes	Nuanced, face-saving
   Timing	Immediate processing	Async, variable attention

3. Use the decision tree - Navigate the decision tree below to select the appropriate reference document for your specific communication scenario.

4. Apply the key principles - Before drafting your message, review and apply all six key principles listed in the "Key Principles of Developer Communication" section.

5. Draft your message - Write your communication following the patterns and templates in the relevant reference document.

6. Run the pre-send checklist - Before sending, verify your message against the "Checklist: Before Sending Any Communication" to ensure quality and professionalism.

7. Send and monitor - Deliver the message through the appropriate channel and monitor for responses or follow-up needs.

Key Principles of Developer Communication

1. Assume Good Intent

Every developer you interact with is trying to do good work. Code that seems "wrong" may reflect constraints, legacy decisions, or knowledge you lack.

Instead of: "This approach is wrong" Use: "I noticed this pattern - was there a specific reason for this approach? I was thinking X might work because..."

2. Be Specific, Not Vague

Vague feedback wastes time and creates frustration. Always provide concrete examples.

Instead of: "This code could be cleaner" Use: "Consider extracting lines 45-52 into a validateUserInput() function - it would make the login flow easier to test"

3. Separate Blocking from Non-Blocking

Clearly distinguish required changes from suggestions. Use explicit markers.

Blocking: "This will cause a null pointer exception when user is undefined" Non-blocking: "Nit: Consider using const here instead of let"

4. Acknowledge Good Work

Recognition builds trust and encourages best practices. Point out what's done well.

Example: "Nice job handling the edge case for empty arrays here - that would have been easy to miss"

5. Provide Context for Your Feedback

Explain why something matters, not just what to change.

Instead of: "Use dependency injection" Use: "Using dependency injection here would let us mock the database in tests, reducing test runtime from 30s to 2s"

Decision Tree: Choosing Communication Type

Is this about code you're reviewing?
├── YES → See pr-comment-writing.md
│   ├── Is it a blocking issue? → Request Changes
│   ├── Is it a suggestion? → Comment (non-blocking)
│   └── Is it praise? → Approve with comment
│
└── NO → Is this about an issue/ticket?
    ├── YES → See issue-communication.md
    │   ├── Bug report? → Acknowledge, reproduce, respond
    │   ├── Feature request? → Thank, set expectations
    │   └── Question? → Answer or redirect
    │
    └── NO → Is this explaining technical decisions?
        ├── YES → See technical-explanation.md
        │
        └── NO → Is this a conflict or disagreement?
            ├── YES → See conflict-resolution.md
            │
            └── NO → Is this a progress/status update?
                ├── YES → See status-updates.md
                │
                └── NO → See templates-for-humans.md for general formats

Reference Documents

PR Comment Writing

File: references/pr-comment-writing.md

Use when: Writing code review comments on Pull Requests

Contents:

• 1.1 Writing constructive code review comments
  • 1.1.1 The praise-suggestion-question framework
  • 1.1.2 Balancing thoroughness with developer time
• 1.2 Tone guidelines for professional reviews
  • 1.2.1 Avoiding pedantic or condescending language
  • 1.2.2 Using "we" instead of "you"
• 1.3 When to request changes versus suggest
  • 1.3.1 Blocking issues that require changes
  • 1.3.2 Non-blocking suggestions and nits
  • 1.3.3 Praise-only approvals
• 1.4 Acknowledging good code patterns
• 1.5 Avoiding accusatory language
  • 1.5.1 Why "you" statements feel like attacks
  • 1.5.2 Reframing with "this" and "we"
• 1.6 Examples of good versus bad comments

Issue Communication

File: references/issue-communication.md

Use when: Responding to bug reports, feature requests, or questions in issue trackers

Contents:

• 2.1 Bug report response workflow
  • 2.1.1 Acknowledgment template
  • 2.1.2 Reproduction confirmation
  • 2.1.3 Investigation updates
  • 2.1.4 Resolution communication
• 2.2 Feature request acknowledgment
  • 2.2.1 Thanking and validating the idea
  • 2.2.2 Setting scope expectations
  • 2.2.3 Linking to roadmap or discussions
• 2.3 Asking clarifying questions
  • 2.3.1 One question at a time rule
  • 2.3.2 Providing response options
  • 2.3.3 Explaining why you need the information
• 2.4 Setting expectations on timeline
  • 2.4.1 Never promise specific dates
  • 2.4.2 Using priority and milestone indicators
  • 2.4.3 Managing stale issues
• 2.5 Closing issues gracefully
  • 2.5.1 Duplicate handling
  • 2.5.2 Won't-fix explanations
  • 2.5.3 Inviting future feedback

Technical Explanation

File: references/technical-explanation.md

Use when: Explaining architecture, design decisions, or non-obvious code to humans

Contents:

• 3.1 Explaining technical decisions
  • 3.1.1 The context-decision-consequences format
  • 3.1.2 Acknowledging tradeoffs honestly
  • 3.1.3 Referencing alternatives considered
• 3.2 Justifying architectural choices
  • 3.2.1 Connecting to requirements
  • 3.2.2 Explaining scalability and maintainability
  • 3.2.3 Addressing security implications
• 3.3 Providing context for non-obvious code
  • 3.3.1 When comments are necessary
  • 3.3.2 Linking to issues or ADRs
  • 3.3.3 Explaining workarounds and technical debt
• 3.4 Linking to relevant documentation
  • 3.4.1 Internal wiki and ADRs
  • 3.4.2 External specifications
  • 3.4.3 Code examples in the codebase
• 3.5 Using code examples effectively
  • 3.5.1 Before/after comparisons
  • 3.5.2 Minimal reproducible examples
  • 3.5.3 Annotated code blocks

Conflict Resolution

File: references/conflict-resolution.md

Use when: Disagreeing with another developer's approach or resolving technical disputes

Contents:

• 4.1 Disagreeing professionally
  • 4.1.1 Separating the idea from the person
  • 4.1.2 Starting with understanding
  • 4.1.3 Using "I think" not "You're wrong"
• 4.2 Offering alternatives
  • 4.2.1 The "Yes, and" technique
  • 4.2.2 Presenting options without attachment
  • 4.2.3 Showing concrete examples
• 4.3 Finding compromise
  • 4.3.1 Identifying shared goals
  • 4.3.2 Proposing incremental solutions
  • 4.3.3 Time-boxing experiments
• 4.4 Escalation paths
  • 4.4.1 When to bring in a third party
  • 4.4.2 Technical leads and architects
  • 4.4.3 Documenting the disagreement
• 4.5 When to involve maintainers
  • 4.5.1 Stalled discussions
  • 4.5.2 Blocking PRs
  • 4.5.3 Community conduct issues

Status Updates

File: references/status-updates.md

Use when: Reporting progress, communicating blockers, or providing completion updates

Contents:

• 5.1 Progress report format
  • 5.1.1 What was done (concrete deliverables)
  • 5.1.2 What's next (clear next steps)
  • 5.1.3 Blockers (actionable items)
• 5.2 Blocker communication
  • 5.2.1 Describing the blocker clearly
  • 5.2.2 What you've tried
  • 5.2.3 What you need to unblock
• 5.3 ETA setting and adjustment
  • 5.3.1 Ranges not points
  • 5.3.2 Early communication of delays
  • 5.3.3 Explaining scope changes
• 5.4 Completion notification
  • 5.4.1 Summary of changes
  • 5.4.2 Testing performed
  • 5.4.3 What reviewers should focus on
• 5.5 Post-mortem communication
  • 5.5.1 Blameless retrospective format
  • 5.5.2 What we learned
  • 5.5.3 Action items and owners

Templates for Humans

File: references/templates-for-humans.md

Use when: Writing PRs, commits, release notes, or migration guides for human readers

Contents:

• 6.1 Pull Request description template
  • 6.1.1 Summary section
  • 6.1.2 Changes section with bullets
  • 6.1.3 Testing section
  • 6.1.4 Screenshots for UI changes
• 6.2 Commit message guidelines
  • 6.2.1 Conventional commits format
  • 6.2.2 Subject line rules
  • 6.2.3 Body content guidelines
• 6.3 Release notes format
  • 6.3.1 User-facing language
  • 6.3.2 Grouping by type
  • 6.3.3 Linking to issues and PRs
• 6.4 Breaking change communication
  • 6.4.1 Warning users in advance
  • 6.4.2 Deprecation notices
  • 6.4.3 Migration timeline
• 6.5 Migration guide structure
  • 6.5.1 Before/after examples
  • 6.5.2 Step-by-step instructions
  • 6.5.3 Common issues and solutions

Quick Reference: Communication Tone

Checklist: Before Sending Any Communication

Copy this checklist and track your progress:

• Is the tone respectful and professional?
• Did I assume good intent?
• Is feedback specific with examples?
• Did I separate blocking from non-blocking?
• Did I explain why, not just what?
• Is there anything to acknowledge or praise?
• Would I feel good receiving this message?

Examples

Example 1: Constructive Code Review Comment

Wrong:

"This code is inefficient and poorly structured."

Right:

"I noticed this loop processes items sequentially. Consider using Promise.all() for parallel execution - it could reduce the response time from ~500ms to ~100ms based on similar patterns elsewhere in the codebase."

Example 2: Acknowledging Good Work

"Nice catch on the null check at line 42 - that edge case would have caused issues in production. The error message is also very clear."

Error Handling

Resources

• pr-comment-writing.md - Code review comment patterns
• issue-communication.md - Bug report and feature request handling
• technical-explanation.md - Explaining technical decisions
• conflict-resolution.md - Handling disagreements
• status-updates.md - Progress reporting
• templates-for-humans.md - PR and commit templates