Tracking Incidental Findings

1. What organ/structure is the incidental finding in? (Default: Identify from imaging report)
2. What is the size of the finding? (Default: Measure from imaging; record in mm)
3. What imaging modality detected the finding? (Default: CT — specify if MRI, US, or other)
4. Was contrast administered? (Default: Yes — impacts characterization ability)
5. Does the patient have relevant risk factors? (Default: No known malignancy, cirrhosis, or endocrine disorder)
6. Are prior studies available showing this finding? (Default: No — first identification)
7. What was the original clinical indication for the study? (Default: Document the primary reason)
8. Is there an institutional incidental-findings tracking system? (Default: Verify with department)

Documents to Request

• Original imaging study and report identifying the finding
• Prior imaging (any modality) for comparison
• Patient medical history, especially cancer history and risk factors
• Lab values (TSH for thyroid, catecholamines for adrenal, AFP for liver, eGFR for renal)
• Institutional incidental-findings policy and tracking-system workflow
• ACR Incidental Findings Committee white papers (organ-specific)

Step 1: Categorize the Incidental Finding

ACR Incidental Findings — Organ-Specific Decision Matrix

Step 2: Apply Size- and Feature-Based Management Algorithms

Adrenal Incidentaloma

Adrenal washout criteria: Absolute washout >60% or relative washout >40% at 15-minute delay = adenoma.

Renal Incidentaloma — Bosniak v2019

Pancreatic Cystic Lesion

Thyroid Incidentaloma on CT/MRI

Step 3: Document the Finding in the Report

Every incidental finding report entry must include:

1. Finding identifier — organ, location, unique descriptor
2. Size — measured in standard axis for the organ system
3. Characterization — imaging features used for classification
4. Classification — ACR white paper category or Fleischner tier
5. Recommendation — specific modality, timing, and contrast requirement
6. Urgency — routine follow-up vs. expedited workup vs. urgent referral
7. Communication — to whom the finding was communicated and when

Report Language Template

Incidental [size] [descriptor] [organ] [location].
Per ACR Incidental Findings Committee [organ] White Paper [year]:
Recommendation: [specific modality] in [timeframe].
[Communication documentation if required.]

Step 4: Tracking System Entry and Closure

Tracking Workflow

1. Log entry — Record finding in institutional tracking system with unique case ID
2. Referring provider notification — Document communication (name, date, time, method)
3. Patient notification — Per institutional policy (letter, portal message, phone)
4. Follow-up scheduling — Verify follow-up order is placed
5. Follow-up completion — Confirm follow-up study was performed
6. Disposition — Close the loop: resolved (benign), upgraded (further workup), stable (continue tracking)

Tracking Data Elements

Step 5: Escalation and Lost-to-Follow-Up Protocol

Checkpoint B: Post-Draft Alignment (Mandatory)

1. Is the correct ACR white paper applied for the organ and finding type?
2. Does the recommendation include specific modality, timing, and contrast requirement?
3. Is the communication to the referring provider documented with name, date, and time?
4. Is the finding logged in the institutional tracking system with a due date?
5. Are patient risk factors accounted for in the management recommendation?

Quality Audit

• Finding is categorized per the correct ACR Incidental Findings white paper
• Size is measured in the standard axis for the organ system
• Characterization features (HU, enhancement, morphology) are documented
• Management recommendation matches the ACR algorithm for the finding's size and features
• Follow-up includes specific modality, timing, and contrast requirement
• Referring provider is notified with documentation of name, date, time, method
• Tracking system entry is created with all required data elements
• Due date is calculated and recorded
• Patient risk factors are assessed and factored into management
• Prior studies are reviewed to determine if finding is new or stable
• Report avoids vague language ("clinical correlation recommended") in favor of specific recommendations
• Critical incidental findings (e.g., suspicious mass) trigger same-day communication
• Lost-to-follow-up protocol is in place with defined escalation timeline
• Finding closure is documented when follow-up is completed

Guidelines

1. Every incidental finding must have a specific follow-up recommendation — "clinical correlation recommended" is never acceptable as the sole management plan.
2. Apply the most current ACR Incidental Findings Committee white paper for the relevant organ system; do not use outdated criteria.
3. Adrenal nodule characterization requires non-contrast HU or washout calculation; do not characterize on contrast-enhanced images alone unless washout is performed.
4. Bosniak v2019 criteria differ from earlier versions — use the current classification and document the version applied.
5. Institutions must have a closed-loop tracking system; if none exists, recommend implementation as a quality-improvement initiative.
6. Risk factors change management — a thyroid incidentaloma in a patient with prior head/neck radiation or thyroid cancer history requires workup regardless of size.
7. Document patient refusal of follow-up in the medical record and ensure the referring provider is aware.
8. When multiple incidental findings coexist, each requires its own classification and tracking entry.