Notion

Page Structure

• Start every major page with a brief summary or purpose statement.
• Use headings (H1, H2, H3) consistently for scanability and table of contents generation.
• Use callout blocks for important notes, warnings, or highlights.
• Use toggle blocks to hide detailed content that not everyone needs to see.
• Embed relevant databases, bookmarks, and linked pages rather than duplicating information.

Notion API

• Use the API for programmatic page creation, database queries, and content updates.
• Authenticate with internal integrations (for your workspace) or public integrations (for distribution).
• Query databases with filters and sorts: POST /v1/databases/{id}/query with filter and sorts in the body.
• Create pages with rich content using the block children API.
• Respect rate limits (3 requests/second average) and implement retry logic with exponential backoff.

Workspace Organization

• Create a team wiki with a clear home page that links to key resources.
• Use teamspaces to separate concerns (Engineering, Marketing, Operations).
• Standardize on templates for common documents: meeting notes, project briefs, RFCs, retrospectives.
• Set up recurring reminders for content review and archival.

Pitfalls to Avoid

• Do not nest pages more than 3-4 levels deep — information becomes hard to find.
• Do not use inline databases when a full-page database with linked views would be cleaner.
• Avoid duplicating content across pages — use synced blocks or linked databases instead.
• Do not over-engineer the workspace structure upfront — start simple and iterate based on actual usage.