Ai Adoption Readiness

If the user provides partial info, ask for missing critical fields (Organization, AI Initiative, and Scope at minimum). Infer reasonable defaults for the rest.

Assessment Framework

Scoring System

Each dimension scores 1-5:

• 1 — Not Ready: Major gaps, significant work needed before AI adoption
• 2 — Early Stage: Some awareness but no foundation in place
• 3 — Developing: Building blocks exist but inconsistent
• 4 — Ready: Solid foundation, minor gaps to address
• 5 — Advanced: Strong position, ready to accelerate

Overall Readiness = weighted average of all 6 dimensions.

Readiness Thresholds

• 4.0+ Overall: Green light — proceed with AI deployment
• 3.0–3.9: Yellow — address gaps in parallel with pilot deployment
• 2.0–2.9: Orange — foundational work needed before scaling
• Below 2.0: Red — not ready. Fix fundamentals first.

Dimension 1: Culture & Mindset (Weight: 20%)

Assess openness to change, experimentation, and technology adoption.

Questions to Evaluate

• How does the organization handle failed experiments? Blame or learning?
• Is there appetite for automation, or fear of job displacement?
• Do teams proactively adopt new tools, or resist until forced?
• Has the organization successfully adopted major tech changes before?
• Is there a culture of data-driven decision making?

Scoring Criteria

Red Flags

• Recent layoffs tied to automation (trust is broken)
• "AI will take our jobs" narrative unchallenged by leadership
• No history of successful technology adoption
• Middle management actively blocking change

Dimension 2: Data Maturity (Weight: 20%)

Assess data quality, accessibility, and governance — AI is only as good as its data.

Questions to Evaluate

• Is business data centralized or siloed across departments?
• Are there documented data quality standards?
• Can teams access the data they need without IT bottlenecks?
• Is sensitive data classified and governed?
• What percentage of key decisions are currently data-driven?

Scoring Criteria

Red Flags

• Critical business data only in one person's spreadsheet
• No data backup or disaster recovery
• Regulatory data (PII, financial) ungoverned
• "We don't really track that" for key metrics

Dimension 3: Technical Infrastructure (Weight: 15%)

Assess whether the tech stack can support AI tools and integrations.

Questions to Evaluate

• Is the tech stack modern or legacy-heavy?
• Are there APIs available for key systems?
• Can the infrastructure handle additional compute/storage?
• Is there CI/CD and version control?
• How is security managed (SSO, MFA, access controls)?

Scoring Criteria

Red Flags

• Core business runs on software that can't integrate (no API, no export)
• No IT team or all IT is outsourced with no AI expertise
• Security is an afterthought (no MFA, shared passwords)
• Systems are at capacity — no headroom for AI workloads

Dimension 4: Leadership & Sponsorship (Weight: 20%)

Assess executive commitment — AI adoption without leadership backing fails 90% of the time.

Questions to Evaluate

• Is there an executive sponsor with authority and budget?
• Does leadership understand what AI can and can't do?
• Is AI adoption tied to a business outcome (not just "innovation")?
• Will leadership shield the initiative from short-term ROI pressure?
• Is there board/investor alignment on AI investment?

Scoring Criteria

Red Flags

• "The CEO read an article about AI and wants us to do something"
• Budget allocated but no clear owner
• Expectation of immediate ROI from AI (unrealistic timeline)
• Leadership turnover expected (sponsor might leave)

Dimension 5: Skills & Talent (Weight: 15%)

Assess whether the team can use, manage, and maintain AI tools.

Questions to Evaluate

• Does anyone on the team have AI/ML experience?
• Is there a training budget for upskilling?
• How tech-savvy are the end users who'll interact with AI?
• Is there capacity to manage AI tools (or will it be outsourced)?
• Can they evaluate AI outputs for accuracy?

Scoring Criteria

Red Flags

• Plan to "hire an AI person" without knowing what that means
• End users have no say in the tools they'll use
• No training budget
• Outsourced IT with no AI capability

Dimension 6: Process Maturity (Weight: 10%)

Assess whether processes are documented and consistent enough for AI to augment.

Questions to Evaluate

• Are key business processes documented?
• Are workflows consistent or does everyone do it differently?
• Is there a way to measure process performance (KPIs, SLAs)?
• Which processes are candidates for AI augmentation?
• Are there compliance/regulatory requirements on process documentation?

Scoring Criteria

Red Flags

• "Only Janet knows how that works"
• No SOPs, runbooks, or process maps
• Processes change constantly without documentation
• Compliance requirements met through manual effort only

Output: Readiness Report

Generate the full report in this structure:

1. Executive Summary

• Overall readiness score (X.X / 5.0) with threshold label (Green/Yellow/Orange/Red)
• One-paragraph verdict: ready, conditionally ready, or not ready
• Top 3 strengths and top 3 gaps

2. Dimension Scorecard

For each of the 6 dimensions:

• Score (1-5) with brief justification
• Key evidence (what the assessment found)
• Red flags identified (if any)

3. Gap Analysis

• Prioritized list of gaps blocking AI adoption
• For each gap: severity (Critical/High/Medium/Low), effort to close, and timeline

4. Readiness Roadmap

Phased action plan based on overall score:

If Red (< 2.0): 6-month foundation phase

• Data governance basics
• Leadership education
• Process documentation sprint
• Target: reach 3.0 before any AI deployment

If Orange (2.0–2.9): 3-month preparation phase

• Address critical gaps
• Run small AI pilot in most-ready department
• Build internal champions
• Target: reach 3.5 within one quarter

If Yellow (3.0–3.9): Parallel track

• Deploy AI pilot while addressing gaps
• Focus on highest-weight dimensions
• Measure and iterate monthly
• Target: reach 4.0 within 2 months

If Green (4.0+): Accelerate

• Deploy AI across target scope
• Address minor gaps in parallel
• Focus on adoption metrics and value tracking
• Target: full deployment within 6 weeks

5. Quick Wins

3-5 actions that can start this week with no budget and minimal effort. These build momentum.

6. Risk Register

Top 5 risks to AI adoption success, each with:

• Likelihood (High/Medium/Low)
• Impact (High/Medium/Low)
• Mitigation strategy

7. Next Steps

• Recommended immediate actions (next 7 days)
• Who should own what
• When to reassess (typically 30/60/90 days)
• If applicable: "Feed this assessment into the change-management-plan skill for a full rollout plan"

Integration with Other Skills

This skill is designed to work in a pipeline:

1. AI Adoption Readiness (this skill) → Assess current state
2. Compliance Readiness → Check regulatory alignment
3. Change Management Plan → Build the rollout playbook
4. Vendor Risk Assessment → Evaluate AI vendor options
5. Incident Response Plan → Prepare for AI failures
6. SLA Monitor → Set up reliability guarantees

Recommend the next skill based on assessment results.

Tips for the Agent

• Be honest, not optimistic. A low score with a clear action plan is more valuable than an inflated score.
• Use the organization's own language and examples — don't be generic.
• If information is missing, flag it as a gap rather than assuming the best case.
• Always tie recommendations back to the specific AI initiative they described.
• If they score below 2.0, don't discourage them — frame it as "here's the clear path to get ready."
• For pre-sales: a readiness assessment positions AfrexAI as a consultative partner, not just a vendor.