This skill should be used when the user asks to "analyze an RFP", "review a BOQ", "extract scope of work", "what does this tender require", "break down this RFP", "parse this proposal request", or needs to understand the staffing, disciplines, and deliverables required by a client tender document for engineering consultancy projects (water, power, infrastructure, MEP, structural, electrical).
Analyze client Request for Proposal (RFP) and Bill of Quantities (BOQ) packages to extract structured scope-of-work data organized by engineering discipline.
Input Processing
Accept client documents in any combination of formats:
PDF files: Scope of Work, Terms of Reference, General/Special Conditions
Mandatory local presence (UAE office, staff based in-country)
Past project reference requirements
Source Referencing (MANDATORY)
Every extracted item MUST include a source reference linking it back to the original document. This ensures full traceability from analysis through to the final proposal.
Reference Format
Use this inline format for every extracted data point:
📄 [filename.pdf, p.12]
For Excel files, reference the sheet name and row:
📄 [BOQ_Schedule.xlsx, Sheet "Staffing", Row 15]
For Word documents, reference the section or page:
📄 [Scope_of_Work.docx, Section 3.2, p.8]
Tracking Rules
During extraction: As you read each file, record the source file name and page number (for PDFs), sheet name and row (for Excel), or section/page (for Word) for every piece of information extracted.
In tables: Add a Source column to all tables (staffing, compliance, commercial terms, etc.) containing the file reference.
In narrative sections: Append the reference inline after the relevant statement, e.g.:
The project duration is 36 months 📄 [TOR_Document.pdf, p.5]
Multiple sources: When an item is confirmed across multiple documents, list all references:
Ambiguous items: When information is unclear or contradictory between sources, flag both references so the user can verify.
Reference in Staffing Tables
All staffing requirement tables must include a Source column:
#
Position
Qty
Man-Months
Qualifications
Source
1
Project Manager
1
36
BSc + 15yr exp
📄 [BOQ.xlsx, Sheet "Staff", Row 5]
2
Senior Civil Eng
2
24
BSc + 10yr exp
📄 [TOR.pdf, p.23]
Reference in Commercial Terms
Term
Details
Source
Payment
Monthly on timesheet
📄 [Conditions.pdf, p.14]
LD Rate
0.5% per week, max 10%
📄 [Conditions.pdf, p.18]
Saving the Source Index
When saving the RFP_Analysis_Summary.md, include a Source Document Index at the top listing all documents analyzed:
## Source Document Index
| # | File Name | Type | Pages/Sheets | Key Content |
|---|-----------|------|--------------|-------------|
| 1 | TOR_Document.pdf | PDF | 45 pages | Scope of Work, Terms of Reference |
| 2 | BOQ_Schedule.xlsx | Excel | 3 sheets | Staffing table, BOQ pricing |
| 3 | Special_Conditions.docx | Word | 12 pages | Commercial terms, compliance |
This index allows the user to quickly locate the original source documents for verification.
Output Format
Present findings as a structured summary with clear sections. Use tables for staffing requirements (including Source column). Flag any ambiguous or missing items that need clarification, always referencing the source document and location.
Organization Capabilities
When performing compliance checks or gap analysis, read the company's organization capabilities profile. Look for org_capabilities.* or company_profile.* in the user's folder or the setup/ folder. If not found, provide the template from ${CLAUDE_PLUGIN_ROOT}/setup/org_capabilities_template.md for the user to fill in.
The capabilities profile provides:
Discipline coverage — which disciplines the company delivers as core, capable, via partners, or not at all
Sector experience — completed projects by sector for reference matching
Certifications — ISO, ~~classification_authority, and other accreditations for compliance verification
Subcontractor network — pre-qualified partners for non-core disciplines
Current capacity — bench staff, active projects, mobilization timelines
Company differentiators — strengths for proposal content
Reference Material
For detailed rate mapping and staff categorization patterns, read:
references/discipline-mapping.md — standard discipline-to-role mapping
references/qualification-matrix.md — typical qualification requirements by role level