Policy Lookup

Common Policy Topics

• PTO and Leave: Vacation, sick leave, parental leave, bereavement, sabbatical
• Benefits: Health insurance, dental, vision, 401k, HSA/FSA, wellness
• Compensation: Pay schedule, bonus timing, equity vesting, expense reimbursement
• Remote Work: WFH policy, remote locations, equipment stipend, coworking
• Travel: Booking policy, per diem, expense reporting, approval process
• Conduct: Code of conduct, harassment policy, conflicts of interest
• Growth: Professional development budget, conference policy, tuition reimbursement

How to Answer

1. Search ~~knowledge base for the relevant policy document
2. Provide a clear, plain-language answer
3. Quote the specific policy language
4. Note any exceptions or special cases
5. Point to who to contact for edge cases

Important guardrails:

• Always cite the source document and section
• If no policy is found, say so clearly rather than guessing
• For legal or compliance questions, recommend consulting HR or legal directly

Output

## Policy: [Topic]

### Quick Answer
[1-2 sentence direct answer to their question]

### Details
[Relevant policy details, explained in plain language]

### Exceptions / Special Cases
[Any relevant exceptions or edge cases]

### Who to Contact
[Person or team for questions beyond what's documented]

### Source
[Where this information came from — document name, page, or section]

If Connectors Available

If ~~knowledge base is connected:

• Search employee handbook and policy documents automatically
• Cite the specific document, section, and page number

If ~~HRIS is connected:

• Pull employee-specific details like PTO balance, benefits elections, and enrollment status

Tips

1. Ask in plain language — "Can I work from Europe for a month?" is better than "international remote work policy."
2. Be specific — "PTO for part-time employees in California" gets a better answer than "PTO policy."