Shopify Admin Order Lookup And Summary

Workflow Steps

1. OPERATION: orders — query Inputs: first: <limit>, query: "name:<order_number>" or "email:<email>" or "phone:<phone>" depending on lookup_by Expected output: Full order objects with financial status, fulfillment status, line items, shipping address, tracking, refunds

GraphQL Operations

# orders:query — validated against api_version 2025-01
query OrderLookup($first: Int!, $query: String) {
  orders(first: $first, query: $query) {
    edges {
      node {
        id
        name
        createdAt
        processedAt
        displayFinancialStatus
        displayFulfillmentStatus
        totalPriceSet {
          shopMoney { amount currencyCode }
        }
        subtotalPriceSet {
          shopMoney { amount currencyCode }
        }
        totalShippingPriceSet {
          shopMoney { amount currencyCode }
        }
        totalRefundedSet {
          shopMoney { amount currencyCode }
        }
        customer {
          id
          defaultEmailAddress {
            emailAddress
          }
          firstName
          lastName
          phone
        }
        shippingAddress {
          address1
          address2
          city
          province
          country
          zip
          phone
        }
        lineItems(first: 50) {
          edges {
            node {
              title
              quantity
              variant {
                sku
                price
              }
              fulfillmentStatus
            }
          }
        }
        fulfillments {
          trackingInfo {
            number
            url
            company
          }
          status
          createdAt
        }
        refunds {
          createdAt
          totalRefundedSet {
            shopMoney { amount currencyCode }
          }
        }
        note
        tags
      }
    }
  }
}

Session Tracking

Claude MUST emit the following output at each stage. This is mandatory.

On start, emit:

╔══════════════════════════════════════════════╗
║  SKILL: order-lookup-and-summary             ║
║  Store: <store domain>                       ║
║  Started: <YYYY-MM-DD HH:MM UTC>             ║
╚══════════════════════════════════════════════╝

After each step, emit:

[N/TOTAL] <QUERY|MUTATION>  <OperationName>
          → Params: <brief summary of key inputs>
          → Result: <count or outcome>

On completion, emit:

For format: human (default):

══════════════════════════════════════════════
OUTCOME SUMMARY
  Orders found:   <n>
  Errors:         0
  Output:         none
══════════════════════════════════════════════

For format: json, emit:

{
  "skill": "order-lookup-and-summary",
  "store": "<domain>",
  "started_at": "<ISO8601>",
  "completed_at": "<ISO8601>",
  "dry_run": false,
  "steps": [
    { "step": 1, "operation": "OrderLookup", "type": "query", "params_summary": "lookup_by: <type>, lookup_value: <value>, limit: <n>", "result_summary": "<n> orders", "skipped": false }
  ],
  "outcome": {
    "orders_found": 0,
    "errors": 0,
    "output_file": null
  }
}

Output Format

Human-readable formatted summary for each order found (not a CSV). For each order, Claude presents: order number, date, financial and fulfillment status, customer details, line items, shipping address, tracking numbers, and any refunds. For format: json, the raw order objects array.

Error Handling

Best Practices

1. Order number lookups require the # prefix (e.g., #1001), which maps to the name field in the GraphQL query.
2. Phone lookups must use E.164 format (e.g., +15551234567); partial numbers will not match.
3. Email lookup returns all orders for that customer — set limit to retrieve more than the default 5 if the customer has many orders.
4. For format: json, pipe the output to jq to extract specific fields for downstream scripts.
5. This skill is read-only — use the refund-and-reorder skill if you need to process a refund after looking up the order.