Meeting Strategist — meeting strategy document Full pipeline

workflow

Phase 1: preparation (Orchestrator directly perform)

1. Extract from user input:

• meeting type: basisreporting/decision-making/person/problem//
• meeting purpose: natureandspecialist specific goal
• attendee: personKRW, role, grade
• time: example time
• existing material (optional): before meetingrecord, agenda item plan, related report

2. _workspace/ Create the directory at the project root
3. Organize input and save to _workspace/00_input.md
4. If existing files are provided, copy them to _workspace/and skip the corresponding Phase
5. Determine the execution mode based on the scope of the request

Phase 2: team composition and execution

task 2a(backgroundresearch) and 2b(framework) ** execution**. task 1(agenda item) only dependency.

teamKRW between flow:

• architect complete → researcherto needed background material list deliver, designerto decision-making agenda item+initial option deliver
• researcher complete → designerto data+constraintcondition deliver, builderto companybefore information deliver
• designer complete → builderto basisrecord +table deliver
• planner all deliverable cross-verification. 🔴 required revision findings when Request revision from the relevant agent -> rework -> re-verify (up to 2 rounds)

Phase 3: integration and final deliverable

1. _workspace/ Verify all files in the directory
2. verify reportConfirm that all critical revisions from the review report have been addressed
3. Report the final summary to the user:

• agenda item designfrom — 01_agenda_design.md
• background material — 02_background_brief.md
• decision-making framework — 03_decision_framework.md
• meeting document template — 04_meeting_templates.md
• — 05_followup_plan.md

task scaleby mode

existing file utilization: user agenda item, before meetingrecord etc. provide applicable stage case.

data deliver protocol

File naming convention: {}_{agent}_{deliverable}.{extensionspecialist}

error handling

test scenario

flow

Prompt: "next week management meeting preparationplease do. 2025year basis company plan purpose, 3items agenda item : company decision, personcapability KRW plan, budget allocation. attendee CEO, CFO, COO, company, HR company. 2time meeting." expected result:

• agenda item design: 3items agenda item time allocation, progress method, nature standard
• background material: each agenda itemby data, stakeholder analysis, value
• framework: 3items agenda item assessment standard, option matrix, RAPID
• template: meetingrecord, decision basisrecorddegree, trackingtable
• : execution plan + consistency matrix beforeitem confirm

existing agenda item utilization flow

Prompt: " agenda itemas meeting backgroundmaterial framework create it" + agenda item file provide expected result:

• agenda item design case
• providedone agenda item _workspace/01_agenda_design.md company
• researcher + designer + builder + planner deploy

error flow

Prompt: "team meeting preparationplease do" expected result:

• meeting purpose and agenda item people userto confirm question
• answer basedas task progress
• verify report "user input based estimation — agenda item needed" specify

agentby extension skill