Document Vault

All Other Destinations (default)

Apply the 6-month passport validity rule as the safest assumption. Check authorization requirements case-by-case.

Passport Validity Rules

When checking a family member's passport against a destination and travel dates:

Danish Passport Expiry Rules

• Adult passports (issued at age 18+): valid for 10 years from issue date
• Children's passports (issued under 18): valid for 5 years from issue date
• If a child's passport was issued more than 5 years ago, it is likely expired

Passport Status Classification

• VALID: Passport has sufficient validity for the destination and travel dates
• EXPIRES_SOON: Passport is valid but within 3 months of the required validity threshold — renew proactively
• INSUFFICIENT_VALIDITY: Passport does not meet the destination's validity requirement — renewal required before travel
• EXPIRED: Passport expiry date has already passed
• UNKNOWN: Passport expiry date is null or missing — cannot determine status

Travel Authorization Rules for Danish Citizens

ESTA-Specific Rules

• Individual application required per person (including children)
• Linked to a specific passport number — renewing a passport invalidates the existing ESTA
• Usually approved instantly, but allow up to 72 hours
• Must be obtained before boarding a flight to the USA

Authorization Status Classification

• VALID: Authorization on record, obtained, and not expired before travel date
• MISSING: No authorization on record, or obtained: false
• EXPIRED: Authorization expiry date is before the travel date
• NOT_REQUIRED: Destination does not require authorization for Danish citizens
• POTENTIALLY_INVALID: Authorization exists but linked passport has been renewed since it was issued

Proactive Flag Rules

Generate these flags automatically whenever relevant — do not wait for the user to ask.

Passport Flags

• Expiring within validity window: "[Member]'s passport expires [date] — insufficient for [destination] travel (requires [X] months validity beyond [entry/return] date). Renewal needed before booking. Allow 4-6 weeks."
• Missing expiry date: "[Member]'s passport expiry date is missing — add via /travel:update-profile before a reliable check can be run."
• Child passport age rule: "[Member]'s passport was issued [date], over 5 years ago — likely expired under Danish children's passport rules."

Authorization Flags

• No authorization on record: "No [ESTA/ETA/eTA] on record for [Member]. Required for [destination] travel. Apply at [link] — costs [amount], takes ~10 minutes, [processing time note]."
• Authorization expiring before travel: "[Member]'s [ESTA/ETA] expires [date], before the travel date. Renew before the trip."
• Passport renewed since authorization: "[Member]'s passport was renewed since their [ESTA/ETA] was issued — the authorization is linked to the old passport and is likely invalid. Re-apply required."

Child-Specific Flags

• Child turning 18 before travel: "[Member] turns 18 before [travel_date] — their child ESTA/authorization is invalid. An adult authorization is required."
• Child passport issued > 5 years ago: "[Member]'s passport was issued [date] (> 5 years ago). Danish children's passports are valid for 5 years — likely expired."