Outlook Calendar Free Up Time

Prioritization Heuristics

• Protect hard anchors such as external meetings, major reviews, commute buffers, and stable lunch windows.
• Move lower-cost meetings first, such as tentative holds, lightweight internal syncs, or self-created placeholders.
• When two meetings are similarly movable, prefer moving a 1:1 over a larger group meeting because it creates less attendee thrash.
• Favor one or two coherent shifts over a chain of many tiny moves.
• Prefer creating one useful block over scattering a few small openings.
• Preserve existing Teams links and attendee lists unless the user wants to change them.
• If a meeting has weak attendee commitment, interpret that in context rather than as a blanket signal. Far-future weak commitment is normal; imminent weak commitment is a much stronger sign that the meeting may be movable or unstable.

Output Conventions

• Show the before-and-after effect of the proposal.
• Name the block created and the minimum meetings that would need to move.
• If suggesting multiple options, keep them short and explain the tradeoff for each.