Converts one-on-one meeting transcripts into a structured summary using the One-on-One Meeting Notes Template. Use when user says "one on one", "1:1 notes", "staff meeting", "1-on-1 summary"
Purpose: Generate structured one-on-one meeting summaries from transcripts, populate the template, convert to PDF for emailing to staff.
This skill activates when the user wants to convert a one-on-one meeting transcript into a structured summary document.
Professional, concise, action-oriented. Use bullet points for readability. Capture key insights without including full transcript.
| Placeholder | Description |
|---|
| Type |
|---|
| Required |
|---|
STAFF_NAME | Name of the direct report (staff member) | string | Yes |
MANAGER_NAME | Name of the manager conducting the one-on-one | string | Yes |
MEETING_DATE | Date of the one-on-one meeting (dd-mm-yyyy) | date | Yes |
TRANSCRIPT | The meeting transcript - either pasted text or path to Word file | string | Yes |
CHECK_IN | Summary for Section 1: Check-in - How are they doing, anything top of mind? | string | No |
REVIEW_LAST_MONTH | Summary for Section 2: Review of Last Month - wins, challenges, what's working/not | string | No |
CURRENT_FOCUS | Summary for Section 3: Current Focus - priorities, resources needed, escalations | string | No |
CAREER_DEVELOPMENT | Summary for Section 4: Career & Development - skills, under-utilised areas, support needed | string | No |
FEEDBACK_EXCHANGE | Summary for Section 5: Feedback Exchange - manager feedback, staff feedback, start/stop/continue | string | No |
LOOKING_AHEAD | Summary for Section 6: Looking Ahead & Wrap-up - key actions, upcoming changes, final thoughts | string | No |
Call MCP tool: word_[action]
When user invokes skill, ask for the transcript. Acknowledge what you know. Ask: 'Please provide the meeting transcript - either paste the text here, or give me the path to the Word file.'
Prompts for: STAFF_NAME, MANAGER_NAME, MEETING_DATE, TRANSCRIPT
Call MCP tool: word_[action]
Parse the transcript and populate each of the 6 template sections. Use bullet points for readability. Do NOT include full transcript - only summarize key points.
Prompts for: CHECK_IN, REVIEW_LAST_MONTH, CURRENT_FOCUS, CAREER_DEVELOPMENT, FEEDBACK_EXCHANGE, LOOKING_AHEAD
Offer suggestion: Yes - suggest draft for user review
Call MCP tool: word_[action]
Display a draft preview of all 6 sections in the OpenCode terminal. Show the populated fields clearly. Ask user to review and confirm. DO NOT generate PDF until user explicitly confirms with 'yes', 'looks good', or 'generate'.
Prompts for:
Call MCP tool: word_[action]
Wait for user confirmation. If user requests changes, go back to Step 2 for that specific section. Only proceed to Step 5 after explicit confirmation.
Prompts for:
Call MCP tool: word_[action]
After confirmation: (1) Copy template to a new working document, (2) Populate Date/Manager/Staff name fields, (3) Populate each of the 6 section headings with summaries, (4) Use word_convert_to_pdf to create PDF, (5) Save to Downloads folder with filename format: '{StaffName}-{dd-mm-yyyy}-OneOnOneNotes.pdf'
Prompts for:
Reference these template files:
One-on-One-Meeting-Notes-Template.docxUser says: "Create one on one notes from this transcript for John Smith meeting on 11-03-2026"
Actions:
Result: PDF saved to Downloads folder
Cause: Template not found or path incorrect
Solution: Ensure template is in templates/ folder relative to skill
Cause: Transcript not parsed properly
Solution: Manually review each section and ensure content is extracted from transcript
Cause: Staff name contains special characters
Solution: Sanitize staff name: replace spaces with hyphens, remove special chars