Collection Documentation

Condition Documentation

• Assess current condition states
• Document damage and deterioration
• Create condition graphics and diagrams
• Establish baseline records
• Track condition changes over time

Database Management

• Enter data following standards
• Maintain data integrity and consistency
• Generate reports and exports
• Manage digital asset links
• Ensure backup and security protocols

Usage Guidelines

Cataloging Standards

1. Follow institution's cataloging manual
2. Apply appropriate nomenclature standards
3. Use consistent formatting and terminology
4. Document provenance and exhibition history
5. Cross-reference related objects

Photography Protocol

1. Set up standardized capture station
2. Use color calibration targets
3. Capture overall, detail, and condition views
4. Apply consistent file naming conventions
5. Process and archive according to standards

Condition Reporting

1. Examine object under appropriate lighting
2. Document all observable conditions
3. Use standardized condition terminology
4. Create annotated diagrams when needed
5. Date and sign all reports

Integration Points

Related Processes

• Collection Management Process
• Loan Agreement Process
• Condition Reporting Process

Collaborating Skills

• conservation-assessment
• curatorial-research
• risk-mitigation-planning

References

• AAM Standards Regarding Collections Stewardship
• ICOM International Guidelines
• Cataloging Cultural Objects (CCO)
• Spectrum 5.0 Standard