Primary Objective

2. Document Location & Verification

• Search workspace: Use filesystem-list_allowed_directories and filesystem-directory_tree to explore the accessible workspace.
• Identify leave document: Look for files with names containing "leave", "excusal", "absence", or similar terms. Common formats: PDF, DOC, DOCX.
• Verify document content: Read the identified file (filesystem-read_file) to confirm it's the correct leave document (contains user's name, dates, approval details).

3. Email Recipient Identification

• Extract from grade records: If a grade summary file (e.g., Excel) is mentioned, read it (local-python-execute with pandas) to find instructor/TA contact information.
• Alternative sources: Check course details from Canvas for teacher emails, or use the email pattern from the grade summary (e.g., [email protected]).

4. Email Composition & Sending

• Subject line: Should include: "Reminder: Approved Leave of Absence for [Assignment Name] - [User Name] ([Student ID])"
• Body structure:
  1. Polite greeting
  2. Clear statement of purpose (reminder about approved leave)
  3. Specific details: assignment affected, dates of leave, original approval context
  4. Request for action (update records to reflect excused status)
  5. Professional closing with contact information
• Attachment: Always attach the verified leave document.
• Send email: Use emails-send_email with recipient address, subject, body, and attachment path.

5. Assignment Handling (If Applicable)

• Check submission requirements: Review assignment descriptions for specific file naming conventions or submission types.
• Submit missing work (if requested and not excused): Only if the user explicitly asks to submit completed assignments that are missing but NOT excused.
  • Locate completed assignment files in workspace.
  • Rename files to match required conventions if specified.
  • Submit via canvas-canvas_submit_assignment_with_file.

Key Constraints & Rules

• Do NOT submit excused assignments: If an assignment is explicitly mentioned as excused due to leave, do not attempt to submit it. Only send the reminder email.
• Only submit existing work: Never create assignment content. Only submit files found in the workspace.
• Verify before sending: Always confirm the leave document is correct and contains relevant approval details.
• Maintain professionalism: All communications must be formal, polite, and clearly structured.

Error Handling

• If no leave document is found: Inform the user and ask for clarification on document location.
• If TA/instructor email cannot be identified: Use a generic course contact email or ask the user for the correct address.
• If assignment files are missing: Do not submit anything. Inform the user that completed work was not found.

Output & Confirmation

After completing all actions, provide a clear summary to the user including:

• Which assignments were identified as missing/excused
• Which assignments were submitted (if any)
• Confirmation that the reminder email was sent
• Details of the attached document