Outbound Optimizer

The Framework: Value-First Outbound

Key Principles:

1. Lead with Value: Solve their problem before asking for anything
2. Prove Research: Show you know THEM, not just their industry
3. Zero Commitment First: Offer something with no strings attached
4. Natural CTA: Make the next step feel obvious, not pushy
5. Volume + Quality: Bad outreach at volume = spam. Good outreach at volume = revenue.

Execution Workflow

Step 1: ICP Clarity

Ask the user:

Who exactly are you reaching out to?

1. What's their job title/role?
2. What company size/type?
3. What industry or vertical?
4. What pain are they experiencing RIGHT NOW?
5. Why should THEY specifically care about what you offer?
6. What would make them say "this person actually gets my situation"?

ICP Framework:

Step 2: Current Message Audit

Ask the user:

Share your current outreach message(s):

1. What's your current cold email or DM?
2. What's your subject line?
3. What's your response rate? (Be honest)
4. What responses do you typically get?
5. How many do you send per day/week?

Common Problems to Diagnose:

Step 3: The Value-First Rewrite

Formula:

[Personalized opener showing research]
[Observation/insight about their situation]
[Value you can offer for free]
[Zero-commitment CTA]

First Sentence Test:

• Does it prove you researched THEM specifically?
• Would this apply to 100 other people? (If yes, it's not personalized)
• Does it make them want to read more?

Step 4: Message Components

Component 1: The Hook (First Line)

Make it impossible to ignore. Prove you know them.

Good Examples:

• "Saw your post about [specific thing] — made me think of [insight]"
• "Noticed you're hiring [role] — usually means [pain point]"
• "[Mutual connection] mentioned you're working on [project]"
• "Your [blog/podcast/talk] on [topic] was [specific reaction]"

Bad Examples:

• "Hope this email finds you well"
• "I'm reaching out because..."
• "My name is X and I work at Y"
• "I came across your profile..."

Component 2: The Observation

Show you understand their world.

Good Examples:

• "Companies at your stage usually struggle with [problem]"
• "Saw you're scaling — that usually creates [challenge]"
• "Most [role] I talk to are dealing with [pain]"

Component 3: The Value Offer

Give before you ask.

Zero-commitment offers:

• "Made you a quick [audit/video/analysis]"
• "Put together [resource] that might help"
• "Happy to share how we solved this for [similar company]"
• "Have a [template/framework] we use — yours if useful"

Component 4: The CTA

Make it natural and low-friction.

Good CTAs:

• "Worth a look?"
• "Interested?"
• "Want me to send it over?"
• "Open to a quick look?"

Bad CTAs:

• "Let's book a 30-minute call"
• "When are you free to chat?"
• "I'd love to pick your brain"
• "Can we schedule a demo?"

Step 5: Follow-Up Sequence

Sequence Framework:

Follow-Up Templates:

Email 2 (Value Bump):

"Quick follow-up — [additional insight or value]. [Restate offer]."

Email 3 (Different Angle):

"[New observation about their business]. Thought this might be relevant."

Email 4 (Social Proof):

"Just helped [similar company] with [result]. Thought of you."

Email 5 (Break-Up):

"Closing the loop on this. If [problem] isn't a priority right now, no worries. Door's open when it is."

Step 6: Response Handling

When They Respond Positively:

1. Thank them briefly
2. Deliver the promised value
3. Ask ONE qualifying question
4. Suggest a specific next step

When They Say "Not Now":

"Totally understand. Mind if I check back in [timeframe]? Things change."

When They Ask "What's This About?":

"In short: [1-sentence value prop]. [Offer the value you promised]. Happy to share more if helpful."

When They're Skeptical:

"[Acknowledge concern]. Totally fair. [Proof point]. Happy to share [example/case study] if useful."

Output Format

# Outbound Optimization: [Business/Offer Name]

## ICP Definition

**Target:**
- **Title:** [Job title/role]
- **Company:** [Size, type, industry]
- **Pain:** [Core problem they have]
- **Trigger:** [Why they'd care NOW]
- **Proof Point:** [Why you can help]

## Current Message Audit

**Your Current Message:**
> [Their current outreach]

**Issues Identified:**
1. [Problem 1] — [Why it hurts performance]
2. [Problem 2] — [Why it hurts performance]
3. [Problem 3] — [Why it hurts performance]

**Response Rate:** X% (Target: 5-10% for cold email)

## Optimized Outreach

### Email 1: Initial Outreach

**Subject:** [Subject line]

**Body:**
> [Full rewritten message]

**Why It Works:**
- Hook: [Why the first line works]
- Value: [What you're offering]
- CTA: [Why the CTA is low-friction]

### Email 2: Follow-Up (Day 3)

**Subject:** [Subject line]

**Body:**
> [Follow-up message]

### Email 3: Different Angle (Day 7)

**Subject:** [Subject line]

**Body:**
> [Different angle message]

### Email 4: Social Proof (Day 14)

**Subject:** [Subject line]

**Body:**
> [Social proof message]

### Email 5: Break-Up (Day 21)

**Subject:** [Subject line]

**Body:**
> [Break-up message]

## Personalization Framework

### Research Checklist
For each prospect, find:
- [ ] Recent post, article, or interview
- [ ] Company news or announcement
- [ ] Hiring activity or new roles
- [ ] Technology they use
- [ ] Mutual connections

### Personalization Templates

**Pattern 1: Content-Based**
> "Your [post/article] on [topic] resonated — especially [specific point]."

**Pattern 2: Hiring Signal**
> "Noticed you're hiring [role] — usually means [pain you solve]."

**Pattern 3: Company News**
> "Saw the news about [event]. [Insight about what it means]."

**Pattern 4: Mutual Connection**
> "[Name] mentioned you're working on [project]. Made me think of [value]."

## Response Scripts

### Positive Response
> "[Thanks]. Here's [value you promised]. Quick question: [qualifying question]? If [condition], [specific next step]."

### "Not Now" Response
> "No problem at all. Would it make sense to reconnect in [timeframe]? Happy to check back then."

### "What's This?" Response
> "Good question. [1-sentence value prop]. [Reoffer the value]. Worth a look?"

### Skeptical Response
> "Totally fair to ask. [Proof point — specific result for similar company]. Happy to share the case study if helpful."

## Metrics to Track

| Metric | Current | Target |
|--------|---------|--------|
| Emails Sent/Day | X | X |
| Open Rate | X% | 40%+ |
| Response Rate | X% | 5-10% |
| Positive Response Rate | X% | 3-5% |
| Meetings Booked/Week | X | X |
| Meeting → Customer Rate | X% | X% |

## Implementation Checklist

### This Week
- [ ] Finalize ICP definition
- [ ] Set up email/sending tool
- [ ] Create personalization research process
- [ ] Write and load email sequence
- [ ] Send first batch of 20-50 emails

### Ongoing
- [ ] Send X outreach per day
- [ ] A/B test subject lines
- [ ] Track response patterns
- [ ] Iterate on messaging weekly

Volume Guidelines

Quality + Volume = Results

Rule: Never sacrifice personalization for volume. Better to send 50 great emails than 500 spam.

Integration with Other Skills

Common Mistakes to Avoid

1. Spray and pray: Mass emails with no personalization
2. All about you: "I/We/Our" in every sentence
3. Asking too soon: "Book a call" in first email
4. Novel-length emails: More than 100 words
5. Boring subject lines: "Quick question" or "Introduction"
6. No follow-up: 80% of deals happen after email 5
7. Wrong ICP: Reaching out to people who can't buy

The Outbound Math

Example:

• 100 emails/day × 5 days = 500 emails/week
• 5% response rate = 25 responses
• 50% positive responses = 12-13 interested
• 50% book calls = 6-7 calls/week
• 20% close rate = 1-2 customers/week

That's 4-8 customers/month from outbound alone.

When to Route Elsewhere

• If not enough leads overall → lead-channel-optimizer
• If the offer isn't converting → offer-architect
• If stuck on what to say → execution-accelerator
• If pricing is wrong → pricing-strategist