Discovery Call Funnel

Value Stack Section: List 3-5 specific things they'll receive:

• Custom strategy or assessment
• Personalized recommendations
• Next steps roadmap
• Resource guide or toolkit
• Follow-up materials

Authority & Credibility:

• Brief bio with credentials and results
• Client success stories or case study highlights
• Testimonials from past call recipients
• [Place Presenter Image or Media Logos Here]

Urgency & Scarcity:

• Limited spots available this week/month
• Countdown timer to next available slot
• "Only 3 spots left this week" messaging
• Calendar showing limited availability

FAQ Section:

• "What if I'm not ready?"
• "How long is the call?"
• "What happens after?"
• Reassure about no-pressure approach

Pre-Call Nurture Sequence

Email 1: Confirmation (Immediate)

• Thank them for booking
• Confirm date, time, time zone
• Set expectations for the call
• Build anticipation

Email 2: Pre-Call Questionnaire (2-3 days before)

• Send intake form or questionnaire
• Explain why answers help serve them better
• Create excitement about personalized approach

Email 3: Reminder (24 hours before)

• Friendly reminder with calendar link
• Reiterate value they'll receive
• Address last-minute concerns

Email 4: Final Reminder (2 hours before)

• Last-minute reminder
• Zoom/meeting link prominently displayed
• "See you soon!" energy

Post-Call Follow-Up

For Completed Calls:

• Thank you email with next steps
• Send promised resources
• Invite to next step (proposal, onboarding)
• Nurture sequence based on call outcome

For No-Shows:

• Empathetic email acknowledging missed call
• Offer to reschedule with urgency
• Provide value even if they don't reschedule
• Win-back sequence with limited-time offer

Booking Flow Optimization

• Friction Reduction: Minimize form fields (name, email, phone max)
• Time Zone Handling: Clear display and conversion
• Buffer Times: Build in buffer between calls
• Automated Confirmations: Instant emails and calendar invites
• Rescheduling: Easy option with clear instructions

Copywriting Style

• Conversational, consultative, authoritative
• Focus on transformation and outcomes
• Empathy-driven language showing understanding
• Create curiosity about what they'll discover
• Build trust through specificity and proof

Examples

Booking Page Copy Example

<!-- Hero Section -->
<section style="background: linear-gradient(135deg, #667eea 0%, #764ba2 100%); color: white; padding: 80px 20px;">
  <div style="max-width: 1000px; margin: 0 auto; display: grid; grid-template-columns: 1fr 1fr; gap: 60px; align-items: center;">
    
    <!-- Left Column - Copy -->
    <div>
      <p style="font-size: 14px; opacity: 0.9; margin-bottom: 10px;">FREE STRATEGY SESSION</p>
      
      <h1 style="font-size: 42px; line-height: 1.2; margin-bottom: 20px;">
        Discover How to Scale Your Agency to $50K/Month Without Burning Out
      </h1>
      
      <p style="font-size: 18px; opacity: 0.9; margin-bottom: 30px;">
        In this free 30-minute strategy call, we'll map out your personalized growth plan and identify the #1 bottleneck holding you back.
      </p>
      
      <div style="margin-bottom: 30px;">
        <p style="font-weight: bold; margin-bottom: 15px;">On this call, you'll discover:</p>
        <ul style="list-style: none; padding: 0;">
          <li style="margin-bottom: 10px;">✅ The exact pricing model that 6-figure agencies use</li>
          <li style="margin-bottom: 10px;">✅ Why you're working 60+ hours and still not hitting your revenue goals</li>
          <li style="margin-bottom: 10px;">✅ The 3-step client acquisition system we've used 500+ times</li>
          <li style="margin-bottom: 10px;">✅ Your personalized action plan (you'll walk away with this)</li>
        </ul>
      </div>
      
      <p style="font-size: 14px; opacity: 0.7;">
        🔥 Only 5 spots available this week • No pitch, just strategy
      </p>
    </div>
    
    <!-- Right Column - Booking Widget -->
    <div style="background: white; border-radius: 16px; padding: 30px; box-shadow: 0 20px 40px rgba(0,0,0,0.2);">
      <h3 style="color: #1a202c; margin-bottom: 20px; text-align: center;">
        Choose Your Time
      </h3>
      <!-- Calendly embed here -->
      <div class="calendly-embed"></div>
    </div>
    
  </div>
</section>

Pre-Call Email Sequence

Email 1: Confirmation (Immediate)

Subject: You're in! Your Strategy Session is Confirmed ✅

Hey {first_name}!

Great news—you're all set for your Strategy Session.

📅 **When:** [Date] at [Time] [Timezone]
📍 **Where:** Zoom (link below)
⏱️ **Duration:** 30 minutes

Here's the Zoom link: [LINK]
(Add this to your calendar: [Calendar Link])

**What to expect on our call:**

1. We'll start by understanding your current situation and goals
2. I'll share insights from working with 500+ [type] businesses
3. You'll walk away with a clear action plan—whether we work together or not

**Before our call:**
- Have your revenue numbers handy (ballpark is fine)
- Think about your #1 challenge right now
- Come with questions!

I'm genuinely looking forward to this.

Talk soon,
[Name]

P.S. - If anything comes up and you need to reschedule, just click here: [Reschedule Link]

Email 3: Reminder (24 Hours Before)

Subject: Tomorrow: Our strategy session 📞

Hey {first_name},

Quick reminder: we have our Strategy Session tomorrow!

📅 [Date] at [Time] [Timezone]
📍 Zoom: [LINK]

I've blocked this time specifically for you, and I'm excited to dig into your situation.

To make the most of our 30 minutes together, come prepared to share:
- Where you are now (revenue, team, clients)
- Where you want to be in 90 days
- What's felt "stuck" lately

No prep work required—just show up ready to have an honest conversation.

See you tomorrow!

[Name]

P.S. - Running late? Just text me at [Phone Number] and I'll wait a few extra minutes.

Authority Section Copy

## Why Agency Owners Trust [Name]

Over the past 8 years, I've helped 500+ agency owners:
- Add $10K-$50K in monthly recurring revenue
- Escape the "feast or famine" cycle
- Build teams that run without them

**Not hype. Just results:**

"After one call with [Name], I immediately changed my pricing. That single change added $4,200/month." 
— Sarah M., Design Agency Owner

"I was working 70 hours a week. Now I work 35 and make more. [Name] showed me exactly what to fix."
— Jason T., Marketing Agency Founder

**As seen in:**
[Forbes Logo] [Entrepreneur Logo] [Inc. Logo]

Guidelines

Avoid Booking Page Pitfalls:

• Never: Make them guess what the call is about
• Never: Use "Book a Call" as your only CTA (too vague)
• Avoid: Requiring too much info upfront (max 3-4 fields)
• Skip: Generic testimonials that don't mention results

Headline Formulas:

• "Discover How to [Specific Outcome] Without [Common Pain]"
• "Get Your Free [Type] Strategy Session"
• "[Outcome] in [Timeframe]—Let's Map Your Path"
• Bad: "Schedule a Call" / Good: "Get Your Personalized Growth Plan"

Value Stack Rules:

• List 3-5 specific things they GET from the call
• Use checkmarks or bullet points
• Each item should be a tangible deliverable
• End with something like "...and more"

Urgency That Works:

• Real scarcity: "Only 5 spots available this week"
• Social proof urgency: "Last week, all spots filled in 24 hours"
• Don't fake it: If you're not limited, don't say you are
• Countdown timers work IF the deadline is real

Pre-Call Sequence Best Practices:

• Confirmation email within 5 minutes of booking
• Reminder at 24 hours AND 2 hours before
• Include Zoom link in EVERY email
• Make rescheduling easy (reduces no-shows)

No-Show Reduction Tactics:

• SMS reminder option (increases show rates by 20-30%)
• Pre-call questionnaire creates commitment
• Send value in advance (they don't want to miss getting more)
• Personal touch: "I'm looking forward to YOUR call specifically"

Form Field Optimization:

• Essential: Name, Email, Phone
• Optional: One qualifying question
• Don't ask: Address, company size, budget (too early)
• Every added field reduces conversions by ~10%

Mobile Considerations:

• Booking widget must work flawlessly on mobile
• Click-to-call phone number
• Calendar should auto-detect timezone
• Test on iPhone AND Android

Quality Checklist

• Does the headline clearly communicate booking value?
• Is the booking process frictionless and mobile-friendly?
• Does the pre-call sequence build anticipation?
• Is the value proposition specific and compelling?
• Does this position the consultant as the obvious choice?
• Are objections preemptively addressed?
• Is urgency real and believable?

Additional Resources

Reference Files

• references/booking-optimization.md - Calendar setup and conversion optimization