Docs Writer

Language and grammar

Write precisely to ensure your instructions are unambiguous.

• Abbreviations: Avoid Latin abbreviations; use "for example" (not "e.g.") and "that is" (not "i.e.").
• Punctuation: Use the serial comma. Place periods and commas inside quotation marks.
• Dates: Use unambiguous formats (e.g., "January 22, 2026").
• Conciseness: Use "lets you" instead of "allows you to." Use precise, specific verbs.
• Examples: Use meaningful names in examples; avoid placeholders like "foo" or "bar."
• Quota and limit terminology: For any content involving resource capacity or using the word "quota" or "limit", strictly adhere to the guidelines in the quota-limit-style-guide.md resource file. Generally, Use "quota" for the administrative bucket and "limit" for the numerical ceiling.

Formatting and syntax

Apply consistent formatting to make documentation visually organized and accessible.

• Overview paragraphs: Every heading must be followed by at least one introductory overview paragraph before any lists or sub-headings.

• Text wrap: Wrap text at 80 characters (except long links or tables).

• Casing: Use sentence case for headings, titles, and bolded text.

• Naming: Always refer to the project as Gemini CLI (never the Gemini CLI).

• Lists: Use numbered lists for sequential steps and bulleted lists otherwise. Keep list items parallel in structure.

• UI and code: Use bold for UI elements and code font for filenames, snippets, commands, and API elements. Focus on the task when discussing interaction.

• Accessibility: Use semantic HTML elements correctly (headings, lists, tables).

• Media: Use lowercase hyphenated filenames. Provide descriptive alt text for all images.

• Details section: Use the <details> tag to create a collapsible section. This is useful for supplementary or data-heavy information that isn't critical to the main flow.

  Example:

  <details> <summary>Title</summary>
  • First entry
  • Second entry
  </details>

• Callouts: Use GitHub-flavored markdown alerts to highlight important information. To ensure the formatting is preserved by npm run format, place an empty line, then a prettier ignore comment directly before the callout block. Use <!-- prettier-ignore --> for standard Markdown files (.md) and {/* prettier-ignore */} for MDX files (.mdx). The callout type ([!TYPE]) should be on the first line, followed by a newline, and then the content, with each subsequent line of content starting with >. Available types are NOTE, TIP, IMPORTANT, WARNING, and CAUTION.

  Example (.md):

[!NOTE] This is an example of a multi-line note that will be preserved by Prettier.

Example (.mdx):

{/* prettier-ignore */}

[!NOTE] This is an example of a multi-line note that will be preserved by Prettier.

Links

• Accessibility: Use descriptive anchor text; avoid "click here." Ensure the link makes sense out of context, such as when being read by a screen reader.
• Use relative links in docs: Use relative links in documentation (/docs/) to ensure portability. Use paths relative to the current file's directory (for example, ../tools/ from docs/cli/). Do not include the /docs/ section of a path, but do verify that the resulting relative link exists. This does not apply to meta files such as README.MD and CONTRIBUTING.MD.
• When changing headings, check for deep links: If a user is changing a heading, check for deep links to that heading in other pages and update accordingly.

Structure

• BLUF: Start with an introduction explaining what to expect.
• Experimental features: If a feature is clearly noted as experimental, add the following note immediately after the introductory paragraph:

[!NOTE] This is an experimental feature currently under active development. (Note: Use {/* prettier-ignore */} if editing an .mdx file.)

• Headings: Use hierarchical headings to support the user journey.
• Procedures:
  • Introduce lists of steps with a complete sentence.
  • Start each step with an imperative verb.
  • Number sequential steps; use bullets for non-sequential lists.
  • Put conditions before instructions (e.g., "On the Settings page, click...").
  • Provide clear context for where the action takes place.
  • Indicate optional steps clearly (e.g., "Optional: ...").
• Elements: Use bullet lists, tables, details, and callouts.
• Avoid using a table of contents: If a table of contents is present, remove it.
• Next steps: Conclude with a "Next steps" section if applicable.

Phase 2: Preparation

Before modifying any documentation, thoroughly investigate the request and the surrounding context.

1. Clarify: Understand the core request. Differentiate between writing new content and editing existing content. If the request is ambiguous (e.g., "fix the docs"), ask for clarification.
2. Investigate: Examine relevant code (primarily in packages/) for accuracy.
3. Audit: Read the latest versions of relevant files in docs/.
4. Connect: Identify all referencing pages if changing behavior. Check if docs/sidebar.json needs updates.
5. Plan: Create a step-by-step plan before making changes.
6. Audit Docset: If asked to audit the documentation, follow the procedural guide in docs-auditing.md.

Phase 3: Execution

Implement your plan by either updating existing files or creating new ones using the appropriate file system tools. Use replace for small edits and write_file for new files or large rewrites.

Editing existing documentation

Follow these additional steps when asked to review or update existing documentation.

• Gaps: Identify areas where the documentation is incomplete or no longer reflects existing code.
• Structure: Apply "Structure (New Docs)" rules (BLUF, headings, etc.) when adding new sections to existing pages.
• Headers: If you change a header, you must check for links that lead to that header and update them.
• Tone: Ensure the tone is active and engaging. Use "you" and contractions.
• Clarity: Correct awkward wording, spelling, and grammar. Rephrase sentences to make them easier for users to understand.
• Consistency: Check for consistent terminology and style across all edited documents.

Phase 4: Verification and finalization

Perform a final quality check to ensure that all changes are correctly formatted and that all links are functional.

1. Accuracy: Ensure content accurately reflects the implementation and technical behavior.
2. Self-review: Re-read changes for formatting, correctness, and flow.
3. Link check: Verify all new and existing links leading to or from modified pages. If you changed a header, ensure that any links that lead to it are updated.
4. Format: If npm run format fails, it may be necessary to run npm install first to ensure all formatting dependencies are available. Once all changes are complete, ask to execute npm run format to ensure consistent formatting across the project. If the user confirms, execute the command.