Onboarding System — New Hire Onboarding Full Pipeline

Workflow

Phase 1: Preparation (performed directly by the orchestrator)

1. Extract from user input:
   • New hire info: Role, level, employment type
   • Organization info: Team size, work arrangement (office/remote/hybrid)
   • Start date: First day
   • Special requirements (optional): Remote start, international hire, experienced/entry-level
   • Existing materials (optional): Existing onboarding docs, training materials
2. Create the _workspace/ directory in the project root
3. Organize the input and save to _workspace/00_input.md
4. If existing materials are provided, copy to _workspace/ and adjust the relevant Phase
5. Determine the execution mode based on the request scope

Phase 2: Team Assembly and Execution

Tasks 2a (training) and 2b (mentor) run in parallel. Both depend only on Task 1 (checklist).

Inter-team communication flow:

• architect completes → sends learning goals/system list to builder, role definitions to matcher
• builder + matcher share mutually → agree on mentor training responsibility areas
• builder + matcher complete → send training completion criteria and mentoring milestones to tracker
• tracker completes → sends 30-60-90 goals and feedback framework to reviewer
• reviewer cross-validates all deliverables; requests corrections for inconsistencies/overload (up to 2 rounds)

Phase 3: Integration and Final Deliverables

1. Verify all files in _workspace/
2. Incorporate reviewer's consistency validation and overload analysis results
3. Report the final summary to the user

Execution Modes by Scope

Data Transfer Protocol

File naming convention: {order}_{agent}_{deliverable}.{ext}

Error Handling

Test Scenarios

Normal Flow

Prompt: "Create an onboarding program for a senior frontend developer. 20-person team, remote work, starting the 1st of next month." Expected Results:

• Checklist: Pre-boarding D-7 through Day 1 through 90 days, remote setup included
• Training: Tech stack training + codebase onboarding + security training
• Mentor: Senior technical mentor + culture buddy, remote pairing guide
• 30-60-90: Codebase understanding → PR contributions → feature lead
• Review: Activity volume analysis by period, no overload confirmed

Partial Request Flow

Prompt: "Just quickly create an intern onboarding checklist" Expected Results:

• Checklist mode (architect solo)
• Intern-specific checklist (shorter duration, project-focused)
• Single concise deliverable

Error Flow

Prompt: "Create an onboarding program, I don't know the role, just make it generic" Expected Results:

• architect designs a common program for 5 job categories (engineering/product/sales/marketing/operations)
• Role-specific customization points marked as "[Role-specific additions needed]"
• Curriculum focused on common training (company overview, culture, tools)

Agent Extension Skills