Name: Managing One On Ones
Author: dzhibas

Managing 1:1 Meetings

Agenda Generation Workflow

When preparing for an upcoming 1:1:

Check calendar for the next 1:1 and identify the direct report
Pull context from memory or project files for this person's goals, recent feedback, and open action items
Check project tracker for their recent work, blockers, and completed items
Check chat/messages for relevant recent context about this person
Generate a structured agenda using the template below

Structure every agenda with these sections:

Check-in (5 min): Energy level, how things are going personally
Their topics (15 min): Space for what they want to discuss
Progress & blockers (10 min): Current sprint work, obstacles, support needed
Action item review (5 min): Status of items from last 1:1

When preparing for an upcoming 1:1:

Check calendar for the next 1:1 and identify the direct report
Pull context from memory or project files for this person's goals, recent feedback, and open action items
Check project tracker for their recent work, blockers, and completed items
Check chat/messages for relevant recent context about this person
Generate a structured agenda using the template below

Structure every agenda with these sections:

Check-in (5 min): Energy level, how things are going personally
Their topics (15 min): Space for what they want to discuss
Progress & blockers (10 min): Current sprint work, obstacles, support needed
Action item review (5 min): Status of items from last 1:1