Coordinating Multidisciplinary Rounds

Documents to Request

• Patient census list with admission dates, diagnoses, and attending assignment
• Case management tracking board (discharge disposition, barriers, target dates)
• Pharmacy medication reconciliation reports and therapeutic monitoring alerts
• PT/OT functional status assessments and mobility scores
• Social work psychosocial screening results
• Nursing care plan with active safety concerns (falls, skin, lines)
• Dietary/nutrition screening results (MUST or NRS-2002 scores)

Step 1: Structure the Rounding Format

Use the following per-patient framework (target 3 minutes per patient):

Step 2: Assign Accountability for Action Items

Every MDR discussion must produce documented action items with ownership:

Action Item Template:

Action: [Specific task]
Owner: [Name and discipline]
Deadline: [Date/time or "by discharge"]
Status: [Not started / In progress / Complete / Blocked — reason]

Common action categories:

• Physician actions: Order changes, consult requests, goals-of-care discussions, procedure scheduling
• Nursing actions: Patient education, safety interventions, care coordination with family
• Pharmacy actions: Medication optimization, discharge medication reconciliation, prior authorization for specialty drugs
• Case management actions: Insurance authorization, facility placement, DME ordering, home health referral
• Social work actions: Psychosocial assessment completion, community resource connection, guardianship or capacity evaluation
• PT/OT actions: Functional assessments, equipment recommendations, home safety evaluation

Step 3: Address Discharge Barriers Systematically

For each patient with LOS approaching or exceeding the geometric mean, identify and categorize barriers:

Step 4: Document Team Consensus

After each patient discussion, document the following in the EMR:

1. Interdisciplinary care plan update: Summary of team input and agreed-upon plan
2. Discharge readiness assessment: Ready / Not ready — with specific unmet criteria
3. Estimated discharge date: Confirmed or revised based on MDR discussion
4. Escalation needs: Any issue requiring attending-to-attending communication, ethics consultation, or administrative intervention
5. Patient/family communication plan: Who will discuss what, and when

Step 5: Track Metrics and Process Quality

Monitor the following MDR effectiveness metrics:

• Attendance rate: % of core team members present (target >= 90%)
• Action item completion rate: % of assigned actions completed by deadline (target >= 85%)
• LOS vs. geometric mean: Track daily for each patient; flag outliers
• Discharge before noon rate: Percentage of discharges completed by 12:00 PM (target >= 30%)
• Readmission rate: 30-day all-cause readmission for patients who went through MDR

Checkpoint B: Post-Draft Alignment (Mandatory)

After completing multidisciplinary rounds:

1. Does every patient have a documented estimated discharge date?
2. Are all action items assigned to a specific owner with a deadline?
3. Have discharge barriers been categorized and assigned for resolution?
4. Were any patients identified as needing escalation to attending, ethics, or administration?
5. Is the MDR documentation in the EMR and accessible to all team members?

Quality Audit

• All core disciplines participated or sent a representative
• Each patient was discussed using the structured format
• Estimated discharge date is documented for every patient
• Active discharge barriers are identified and assigned
• Medication reconciliation status is addressed for patients within 24h of discharge
• Functional status and therapy goals are documented
• Insurance and authorization status is current
• Patient/family communication needs are identified
• Action items have named owners and deadlines
• High-priority patients received extended discussion time
• Documentation is completed within 2 hours of rounds
• LOS outliers are escalated with barrier analysis

Guidelines

• Hospitalist leads and time-keeps — do not allow single-discipline monologues exceeding their allotted time
• Start with patients closest to discharge to capture early-morning discharge opportunities
• Flag any patient on hospital day 3+ without a clear discharge plan for focused barrier analysis
• Pharmacy should address antibiotic stewardship at every MDR — review indication, duration, and IV-to-PO conversion eligibility
• Case management should present insurance status proactively, not reactively when discharge is imminent
• Document MDR decisions as team consensus, not individual opinions — this is legally significant
• When team members disagree on discharge readiness, document the disagreement and the resolution
• Use a visual tracking board (whiteboard or EMR dashboard) that is updated in real-time during rounds